Procurement Coordinator
Procurement Coordinator
Posted on :
25-08-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
25-08-2025
Job Description
Position: Procurement Coordinator Reports to: Administrative Director of FinanceAccountability Objective: This position is responsible for the end-to-end procurement process fromordering and tracking inventory to ensuring accurate receipt and facilitating approval of timely invoicepayments. The position works collaboratively with various school-based staff operational departmentsand City procurement to ensure that all purchases align with district policies budgetary guidelineseducational and compliance requirements. Principal Responsibilities: Generate and issue purchase orders in Citys financial platform for a wide range of food suppliesoperational supplies services and equipment ensuring accuracy completeness and adherence todistrict purchasing with district personnel to anticipate procurement needs and consolidate orders wherepossible to achieve cost and maintain a comprehensive tracking system for all incoming inventory includingexpected delivery dates and quantities vendor contracts and vendor the status of all outstanding purchase orders proactively communicating with vendorsand department heads to assist with efficient delivery with receiving personnel at school locations to ensure receipt of goods and obtainnecessary confirmations that goods and/or services are and resolve issues related to incorrect shipments damaged goods discrepancies inorders and track with receiving personnel to approve invoices for payment to the Accounts Payabledepartment with corresponding purchase order numbers in a timely manner to ensure promptvendor as a primary point of contact for district vendors regarding purchase orders deliveries andpayment excellent customer service to district staff regarding procurement procedures orderstatus and vendor and ensure all procurement activities comply with federal state and local regulationsas well as City and district policies and to support district personnel with the development of bids scope of work and requiredvendor in the preparation of procurement reports and analysis as in year-end inventory reconciliation and auditing duties Qualifications: 1. Bachelors degree in finance public administration or related field.2. Minimum of 3 years of experience in procurement purchasing inventory management oraccounts payable preferably within a school district or public sector environment.3. Motivated with the ability to work collaboratively and independently in a fast-paced environment.4. Must be able to demonstrate advanced skills with Microsoft Excel as well as Googleapplications.5. Demonstrate strong financial and quantitative interests skills and abilities.6. Strong oral and written communication skills problem-solving as well as attention to accuracyand detail.7. Ability to provide excellent customer service to both staff and Qualifications: 1. Masters degree in finance public administration or related field.2. 4 years of experience in procurement purchasing inventory management or accounts payablepreferably within a school district or public sector environment.3. Experience with Workday Enterprise Management Software.4. Experience with data visualization tools. (e.g. Tableau Power BI)5. Experience working with municipal financial departments6. Active Massachusetts Certified Public Purchasing Official (MCPPO) certificationPOSITION TYPE: Non-Represented/Non-ExemptWORK YEAR/WORK DAY: This is a full-time twelve-month professional position that may require work at times outside of regularwork hours when necessary to perform responsibilities. Typically the hours required are 8:00-4:00pm.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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