Senior Associate - Consulting - Executive Assistant/Admin/Office Support (Yogyakarta)
Senior Associate - Consulting - Executive Assistant/Admin/Office Support (Yogyakarta)
Posted on :
25-08-2025
Employer Active
1 Vacancy
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Job Description
Line of Service
Internal Firm ServicesIndustry/Sector
Specialism
IFS - AdministrationManagement Level
Senior AssociateJob Description & Summary
The Executive Assistant / Administrative Support Specialist is responsible for providing comprehensive support to executives and ensuring the smooth operation of the office. This role involves managing schedules coordinating meetings handling communications and supporting various administrative tasks. The ideal candidate will be highly organized detail-oriented and able to work efficiently in a fast-paced environment1. Executive Support:
- Manage and maintain executives schedules including scheduling meetings appointments and travel arrangements.
- Prepare and edit correspondence reports presentations and other documents.
- Serve as a liaison between executives and internal/external stakeholders.
- Coordinate and organize executive meetings including preparing agendas and taking minutes.
2. Administrative Support:
- Handle incoming calls emails and other communications ensuring timely and appropriate responses.
- Maintain and organize office files records and documentation.
- Assist with the preparation and processing of expense reports and invoices.
- Monitor office supplies and coordinate with vendors for procurement.
3. Office Coordination:
- Assist in organizing company events meetings and conferences.
- Support the onboarding process for new hires including preparing workstations and coordinating orientation schedules.
- Manage office logistics and ensure a professional and welcoming environment.
- Coordinate with IT and facilities teams to address any office-related issues.
4. Project Support:
- Assist with special projects and initiatives as needed providing research data analysis and administrative support.
- Collaborate with team members across departments to facilitate project completion.
Requirements:
- Bachelors degree or equivalent experience in Business Administration Office Management or a related field.
- Have 4 5 years experience as an executive assistant administrative assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Strong problem-solving abilities and attention to detail.
- Ability to multitask and prioritize tasks effectively in a dynamic environment.
Education (if blank degree and/or field of study not specified)
Degrees/Field of Study required:Degrees/Field of Study preferred:Certifications (if blank certifications not specified)
Required Skills
Optional Skills
Accepting Feedback Accepting Feedback Active Listening Administrative Support Agile Database Administration Analytical Thinking Business Process Improvement Calendar Management Clerical Support Collaborative Forecasting Communication Communications Management Concur Travel Conducting Research Confidential Information Handling Corporate Records Management Correspondence Management Creativity Credentialing Database Customer Relationship Management Customer Service Excellence Customer Service Management Data Entry Deployment Coordination Electronic Billing 36 moreDesired Languages (If blank desired languages not specified)
Travel Requirements
Not SpecifiedAvailable for Work Visa Sponsorship
NoGovernment Clearance Required
NoJob Posting End Date
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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