Administrative Staff Assistant (Executive Assistant)
Administrative Staff Assistant (Executive Assistant)
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$ 54075 - 60128
1 Vacancy
Job Description
Title: Administrative Staff Assistant (Executive Assistant)
State Role Title:Admin and Office Spec III
Hiring Range: $54075 - $60128
Pay Band: 3
Agency: Virginia Department of Health
Location:DRINKING WATER-LEXINGTON
Agency Website: Type: General Public - G
Job Duties
Independently performs a variety of administrative activities in support of an executive management level professional. Work regularly requires discretion interpretation of policies procedures or processes and frequent interaction with federal state and local officials as well as private citizens. May provide guidance to staff in other offices or districts as an information resource or to assure quality and continuity of actions and information. Conducts research or assembles information and develops summaries.
Minimum Qualifications
1. Working knowledge of databases and filing systems
2. Knowledge of spreadsheets form letters business type letter writing techniques and/or technical documents
3. Ability to express facts clearly; verbally and in writing
4. Ability to effectively communicate (written/verbal)
5. Ability to read and interpret technical documents.
6. Ability to proofread official letters and suggest edits or wording changes to improve overall readability or subject clarification.
Additional Considerations
1. Experience in an administrative/office setting
2. Experience in ODW and or VDH administrative functions
3. Experience in paperless office and filing systems
Special Instructions
You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.
This is a restricted position which is solely funded by the PWSS Grant for a year period ending June 30 2026. The availability of funding is scheduled for review annually and periodically thereafter. Continued employment is contingent on the continued availability of funds.
VDH accepts only on-line applications. Faxed mailed or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualications for this position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Services Child Abuse and Neglect Central Registry check U.S. HHSIG Exclusion List check employment reference check and E-Verify. Other nancial credit driving background checks or completion of Statement of Economic Interests may be required for certain positions.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture hair type and protective hairstyles such as braids locks and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy childbirth or related medical conditions. VDH employees have a shared Code of Ethics which can be found in the bottom banner of our website: .
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!
Supplemental Questions: You may be required to respond to position-specic questions at the end of this application. This information will help us evaluate your credentials and qualications for the job. Failure to respond to any questions may disqualify you from further consideration.
Contact Information
Name: Sarah Chesko
Phone:
Email:
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.
Required Experience:
Staff IC
Employment Type
Full-Time
