Administrative Assistant, Executive
Administrative Assistant, Executive
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Job Description
What part will you play If youre looking for a place where you can make a meaningful difference youve found it.
The work we do at Markel gives people the confidence to move forward and seize opportunities and youll find your fit amongst our global community of optimists and problem-solvers. Were always pushing each other to go further because we believe that when we realize our potential we can help others reach theirs. Join us and play your part in something special! Provides administrative support to senior leadership and members of the Executive Leadership Team. Exercises sound judgment in a variety of situations. Able to work under pressure to handle a wide variety of activities and confidential matters with discretion. Comfortable working in fast-paced and demanding settings with the ability to maintain a realistic balance among multiple priorities. Possesses creative and flexible problem-solving skills and the ability to work independently while maintaining initiatives of senior leadership.Job Location: Hybrid work arrangement based in Richmond VA
Partner with assigned executive(s) and/or members of the Executive Leadership Team maintaining frequent contact with public and private agencies and internal and external clients.
Has responsibility for the smooth functioning of meetings and correspondences involving assigned executive(s) and/or members of the Executive Leadership Team.
Manages deliverables to assigned executive(s) and/or members of the Executive Leadership Team and provide any necessary reporting.
Creates and edits presentations documents and reports for assigned executive(s) and/or the members of the Executive Leadership Team as required.
Serves as first person visitors and callers speak to when contacting assigned executive(s); demonstrate poise and exceptional interpersonal skill.
Coordinates travel arrangements for assigned executives and department if applicable including airline hotel car rental driver reservations as requested with 100% accuracy staying within the company travel guidelines. Looks to reduce cost when able.
Manages expense reporting process for executives and team/department.
Manages and maintains executive(s) Outlook Calendar to ensure meetings are booked accurately rescheduled as needed and remind assigned executive(s) of meeting times and meeting locations to maximize the use of assigned executives time. Acts as gateway to the executive to make sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the executives effectiveness and time.
Plans organizes and facilitates meetings special events activities catering needs etc. Ensures cost effective and proper allocation of resources materials and an effective support system to fulfill customers needs.
Handles requests for information conducting research preparing correspondence agendas handouts expense reports statistical reports presentations arranging conference calls etc.
Reviews and edits materials prepared by executive and when appropriate recommends/makes revisions or changes in format and content. Maintains confidentiality of any communication/information received into assigned executive(s) office (i.e. electronic paper verbal etc.).
Stays current and knowledgeable of business operations in order to escalate inquiries to the appropriate representative for resolution. May collaborate with Workplace Resources to ensure department building issues/needs are reported immediately and resolved or partner with HR on issues such as staffing associate changes setting up interviews etc.
Other duties as assigned by executive(s) and/or member of the Executive Leadership Team.
Skills:
Bachelors degree preferred.
Incumbent should have completed 2 - 4 years in an administrative assistant role.
Strong skills with Microsoft Office Suite (Excel Word PPT).
Excellent written verbal and interpersonal communication skills with sensitivity to confidentiality.
Ability to prioritize work to meet deadlines.
Able to prioritize multiple tasks with strong time management skills.
Ability to gather and summarize information for reporting purposes.
Build and maintain good business relationships with administrative staff and executives across the organizations.
#LI-Hybrid
#DEIB
US Work Authorization required. Markel does not provide visa sponsorship for this position now or in the future.
US Work Authorization
US Work Authorization required. Markel does not provide visa sponsorship for this position now or in the future.
Who we are:
Markel Group (NYSE MKL) a fortune 500 company with over 60 offices in 20 countries is a holding company for insurance reinsurance specialist advisory and investment operations around the world.
Were all about people We win together We strive for better
We enjoy the everyday We think further
Whats in it for you:
In keeping with the values of the Markel Style we strive to support our employees in living their lives to the fullest at home and at work.
We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees needs at all stages of life.
All full-time employees have the option to select from multiple health dental and vision insurance plan options and optional life disability and AD&D insurance.
We also offer a 401(k) with employer match contributions an Employee Stock Purchase Plan PTO corporate holidays and floating holidays parental leave.
Are you ready to play your part
Choose Apply Now to fill out our short application so that we can find out more about you.
Caution: Employment scams
Markel is aware of employment-related scams where scammers will impersonate recruiters by sending fake job offers to those actively seeking employment in order to steal personal information. Frequently the scammer will reach out to individuals who have posted their resume online. These job offers include convincing offer letters and frequently ask for confidential personal information. Therefore for your safety please note that:
All legitimate job postings with Markel will be posted on Markel Careers. No other URL should be trusted for job postings.
All legitimate communications with Markel recruiters will come from email addresses.
We would also ask that you please report any job employment scams related to Markel to .
Markel is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of any protected characteristic. This includes race; color; sex; religion; creed; national origin or place of birth; ancestry; age; disability; affectional or sexual orientation; gender expression or identity; genetic information sickle cell trait or atypical hereditary cellular or blood trait; refusal to submit to genetic tests or make genetic test results available; medical condition; citizenship status; pregnancy childbirth or related medical conditions; marital status civil union status domestic partnership status familial status or family responsibilities; military or veteran status including unfavorable discharge from military service; personal appearance height or weight; matriculation or political affiliation; expunged juvenile records; arrest and court records where prohibited by applicable law; status as a victim of domestic or sexual violence; public assistance status; order of protection status; status as a smoker or nonsmoker; membership or activity in local commissions; the use or nonuse of lawful products off employer premises during non-work hours; declining to attend meetings or participate in communications about religious or political matters; or any other classification protected by applicable law.
Should you require any accommodation through the application process please send an e-mail to the.
No agencies please.
Employment Type
Full-Time
