Executive - Supply Chain Operations, Asia Pacific

Ready to bring passion into your career

Clarins Group is a trusted French family-owned company a leader in skincare and make-up operating in more than 150 countries.

We are looking for an Executive Supply Chain Operations Asia Pacific to work in the Regional Supply Chain Operations team.

About the Job

In charge of daily customer service operational duties encompassing creation and follow-up on customer orders (Travel Retail Domestic Agent and Subsidiaries Markets) to ensure full compliance towards both internal & external requirement and controls.

Together with the Regional Supply Chain Operations team he/she is to follow through with the logistics service provider on all day-to-day operations matters to ensure sustainable service level.

The Operations Executive is expected to contribute directly to the KPI of Logistics & Operations functions. He/she is also to ensure continuous focus into process agility and demonstrate ability to thrive in dynamic environment.

Mission 1: Order Processing

• Management of orders/return orders received from Regional Business team including Agents Travel Retail Domestic sales and APAC Subsidiaries
• Ensure accurate and timely order processing respecting both Clarins & 3PL cut off timings; to follow up with Business teams if orders are not submitted timely
• Ensure required shipping documents are prepared and supplied on time
• Ensure accurate and timely invoices validation respecting Finance cut off requirements for month end closing procedures; to understand and control 3PL timeliness in order to respect Finance cut off
• Be able to manage conflicting demands affecting orders cut off timing across all stakeholders (business team finance 3PL)
• Be competent & fluent in Clarins ERP system to be effective backup for operations team

Mission 2: Coordination

• Liaise between Business team and 3PL on shipment schedules for regular export as well as adhoc urgent arrangements
• Communicate and address customers feedbacks and/or queries relating to their orders or shipment inclusive of shipment discrepancies investigation with 3PL
• Coordinate with 3PL for local departmental stores deliveries as well as with domestic sales team
• Support Quarterly free requisitions and monthly staff purchases for Clarins office staffs
• Coordinate adhoc merchandising and/or samples request from Regional departments

Mission 3: Follow Up and Support

• Detailed and clear awareness of GST compliance requirements governing invoicing for export and domestic sales
• To have knowledge on 3PLs proposals on cost effective modes of dispatch (for export) and advise customers likewise of the best option
• Timely and courteous responses towards all customers (internal & external) enquires
• Be able to work with 3PL and Customer Service team to consider proposal and derive solution to support customers needs
• Be team player and lend support to operations team as and when required
• Timely & accurate filing of work files upon closure of orders including record retention of export documents for GST compliance

Mission 4: Process Improvement

• Areas of opportunity should be focused on risks mitigation or inefficiencies. Proposals should include clear indication of targeted areas of opportunities what will be the expected outcome and implementation plan proposal
• Proposed solution should also include revision or fine-tuning of KPIs to ensure changes / improvements are made to the right areas of opportunity

Mission 5: Business Review

• Involve in regular meetings with Business Teams 3PL or Internal Supply Chain team

Other responsibilities may be added to the above which are consistent with the title EXECUTIVE SUPPLY CHAIN OPERATIONS ASIA PACIFIC

About you:

You are a Clarins fit if you have:

Soft and Leadership Skills:

• Pleasant personality with good interpersonal & communication skills (fluent in spoken and written English)
• Able to function well independently in a team while keeping strong team player mindset
• Ability to demonstrate a good understanding on process flows and connectivity
• Good interrelation skills : listening and communication skills
• Good analytical and creative problem-solving skills
• Knowledge of good import/export & logistics requirements as well as constraints
• Able to cope with repetitive steps while keeping mental clarity to explore better processes
• Basic understanding of the customers needs and sensitivity to the business

Essential qualifications:

• Diploma in Logistics/Supply Chain/Shipping or related fields of study
• With >3 years of operational experience in customers order management customer service and dealing with logistics service provider in areas of order preparation and import/export freight management

Preferred qualifications:

• Knowledge of informatics ERP tools (Infor M3 AS400 SAP JD Edwards) will be a plus

About the benefits:

• • 71 years of expertise in beauty and spa with the Clarins and myBlend brands
  • Unique products and innovative services
  • A commitment to Social & Environmental Responsibility embedded in our raison dtre
  • A caring and inclusive corporate culture
  • Development and training opportunities
  • Attractive compensation and benefits
  • A flexible work environment with up to 2 days of remote working per week

If you have a curious mind a thirst to go further and the drive to boldly take on new challenges join us.

About Clarins Group

A B-Corp certified global leading skincare and make-up company Clarins group is the embodiment of a committed family history with a fierce passion for innovation and spirit of independence. Our purpose making life more beautiful passing on a more beautiful planet is a core commitment outlined in our by-laws.

Operating in more than 150 countries thanks to our 8000 employees worldwide we are now the number one skincare company in Europe and are accelerating our development on all other continents particularly in Asia and the Americas.

In line with our dual CSR mission of Caring for people caring for the planet we take pride in offering a rewarding yet challenging work environment where everyone can thrive.

To learn more about our group and our commitments to people visit .

Equal opportunity employer

We believe in making life more beautiful for our employees and our customers.

Inclusion and diversity are firmly grounded in our core values. We strive to achieve inclusiveness and we foster an equal-opportunity culture where everyone can reach their full potential and do their best

work.

We welcome applications from all backgrounds and are a member of the ILO (International Labor Organization) and the Employers Network for Equity and Inclusion (ENEI).