Admissions Coordinator/Health Professional III- MHTL

This position is deemed100% Remote Work.

8:00 am - 5:00 PM

This position will comply with OCFMH/Mental Health Transitional Living Homescurrent

working arrangements.

Please note: Work arrangements are subject to change at any time.

The CDHS Office of Civil and Forensic Mental Healths Transitional Living Homes Program was created to increase bed capacity for persons in need of residential behavioral health treatment. House Bill (HB) 22-1303 has authorized new beds to be used for persons needing residential services at a less restrictive level of care and to reduce and eliminate the backlog of such persons in more restrictive settings. HB 22-1303 directs the Department of human services (department) and the Department of health care and Policy Financing to create develop or contract to add at least 125 additional beds at mental health residential treatment facilities (treatment facilities) throughout the state for adults in need of ongoing supportive services. The bill also requires that the department renovate a building at the mental health hospital at Fort Logan to create at least 16 additional civil beds for such persons. These beds serve as a step-down option from inpatient care and as a step-up when deemed medically necessary and lower-level of care settings can no longer adequately and safely provide effective care.

About the Position:

This position facilitates and coordinates all admissions to and from the Group Homes programs. The Health Professional III screens referrals with minimal delay pursuant to established Group Homes Placement Criteria. This position also creates a pre-assessment of referrals which provides demographic historical legal and clinical information. This position is responsible for tracking the total number of referrals compared to available beds pending discharges from the Group Homes and potential barriers for admissions and discharges.
The Director of Behavioral Health Group Homes delegates and supervises all duties assigned to the Health Professional III position. Duties may include but are not limited to the following:

• Taking referrals and jointly maintaining a current bed capacity list for the Group Homes from the Mental Health Hospitals.
• Providing an assessment of collateral information regarding patients referred for services to the Group Homes.
• Collecting and disseminating patient information to the Group Homes clinical team in preparation for incoming admissions.
• Constantly monitoring the Group Home bed availability census including admissions discharges and continued stay requests in real time.

• Collaborate with the various stakeholders including mental health hospitals treatment facilities contractors admissions program legal records and transport to ensure essential information is communicated as needed for admission discharge or continuity of care.
• Demonstrates decision-making skills as it relates to the programs admissions schedule involving short- and long-term planning.
• Coordinates with the Group Homes Division Director and Group Home programs to support in maintaining all admission and discharge schedules including transfers to and from various programs. This requires tracking of admissions discharges waitlists and case status in order to anticipate the needs for each program problem solve and communicate to the various stakeholders.
• Communication: keeps the Director of Behavioral Health Group Homes and team informed of the admissions discharges and transfers by coordinating those efforts disseminating notification emails disseminating relevant patient information/records maintaining an admissions schedule tracking data and creating data reports.

• Available to attend stakeholder and other departmental meetings.
• Responds to inquiries and problem-solves as issues arise.
• Facilitate communication among team members and outside agencies while adhering to confidentiality/HIPAA standards.
• Communicates pertinent patient updates regarding treatment status and/or location of treatment to the necessary individuals and collaborates in order to problem-solve as issues arise.
• Demonstrate excellent communication skills by assisting others and representing the department in a positive and professional manner.
• Identifies and meets the needs of internal and external customers gives and receives feedback in an open and responsive manner and collaborates with other departments.

• Engage in daily tracking of various factors relating to the program (e.g. admissions discharges barriers to treatment and discharge planning patient length of stay reason for discharge etc.) extrapolate that data and generate data reports.
• Assist with reporting to OCFMH and CDHS management about the programs performance and compliance with policies and procedures.
• Analyze data identify areas for growth and solve problems to increase program efficiency.

• The Health Professional III oversees the admissions and discharges to and from the Behavioral Health Group Homes programs.
• Respond to everyday requests regarding admissions and discharges.
• Assist with the design and development of policy and procedures related to admissions continued stay and discharge to ensure the efficiency of department processes.
• Works to ensure the rules of confidentiality are observed and followed.
• Assists the Director in developing reporting mechanisms that show current referrals admissions and discharges in real time.
• Ensures forms associated with admissions and discharges are updated and accessible and serves as a role model and preceptor for other staff within the team.

• Verifies that forms and tracking systems used by the department are in compliance with required standards statutes and regulations. As departmental needs change they update the aforementioned forms and tracking systems to ensure accuracy and efficiency.
• Schedule and attend annual mandatory in-service training pursue continuing education skills complete job-related competencies maintain knowledge of the department contractors and competency-related statutes and relevant research.
• Provides training to the department in areas of expertise as needed.

• Other duties as assigned

Minimum Qualifications:

Experience Only:

Six (6) years of relevant experience in an occupation related to the work assigned to this position

OR

A combination of related education (Psychology social work criminal justice counseling or any other related behavioral health degree)and/or relevant experience in an occupation related to the work assigned equal to six (6) years.

Preferred Qualifications:

• Previous state employee
• Experience:Hospital residential group home outpatient settings
• Bachelors degree in a related field and/or 1-2 years of experience in a residential or outpatient-based care setting - admissions intake coordination case management or related behavioral health role.
• Familiarity with mental health diagnoses and various care systems within Colorado. Excellent verbal and written communication skills. Ability to manage sensitive information with discretion and uphold client confidentiality
• Preferred experience with managing program schedules (i.e. admissions/discharges); data extrapolation MS Office and Google Suite applications.

• CBI name check and fingerprint check ICON Colorado court database Medicare fraud database Reference Checks Professional License verification (licensure requirements) Drug Screen PREA (Division of Youth Services) Trails check (direct contact with children) CAPS (direct contact with adults Mental Health Institutes Regional Centers Veterans Community Living Centers)
• Current/Valid and unrestricted US Drivers License
• Travel: Occasional in-state travel between offices mental health institutes and treatment facilities.
• Due to the juvenile population served at the MHH facilities incumbents of this position must be at least 21 years of age.
• May need to travel to other state locations transport patients to community appointments
• Travel This position may require travel to the various state-run MHTL Homes and to in-person meetings and/or team building activities.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must:

  • Disclose that information on the application.

  • Provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position.

  • Provide the employee number from the applicants prior State employment. Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

How to Apply

The Assessment Process

For additional recruiting questions please contact

If your goal is to build a career that makes a difference consider joining the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety independence and well-being of the people of addition to a great location and rewarding and meaningful work we offer:

• Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplementedHealth Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHubstate employee discount program

• Employee Wellness program

• Excellent work-life programs such as flexible schedules training and more

• Remote work arrangements for eligible positions

information go to Values:

We believe in a people-first approach:To serve the people of Colorado we develop a culture and work environment that creates an energized inspired and healthy team capable of giving their best to Coloradans.

Balance creates quality of life:We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.

We hold ourselves accountable:We take responsibility through our actions programs and results for the state of health and human services in Colorado.

Transparency matters:We are open and honest with employees our partners the Coloradans we serve and the public.

We are ethical:We abide by what is best for those we serve by doing what is right not what is easy.

Collaboration helps us rise together:We work together with all partners employees and clients to achieve the best outcomes for Coloradans.

THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER