Adult Education Grants Coordinator
Adult Education Grants Coordinator
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Job Description
Arizona Department of Education
The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.
ADULT EDUCATION GRANTS COORDINATOR
Adult Education Section
Phoenix Location
Salary: $53000 - $57000
Grade: 19
Closing Date: 08/26/2025
The Program Project Specialist II / Adult Education Grants Specialist position is responsible for providing analysis evaluation and first level approval of the Adult Education grant funding applications in the Grants Management Enterprise (GME) System.
The position is responsible for ensuring that Adult Education providers are complying with integrated education and training activities; workplace adult education and literacy activities; and the completion of postsecondary education training and employment according to the Uniform Grant Guidance/Code of Federal Regulations Part 200 (CFR) the Workforce Innovation and Opportunity Act (WIOA) Title II and the Arizona Revised Statutes (A.R.S.) 15-232 and 15-234.
Occasional in-state and rare out-of-state travel is required for this position.
The Arizona Department of Education currently utilizes a hybrid work environment with up to two days of remote work (contingent upon business needs). Candidates should apply with ability and willingness to work in-office up to five days per week as business needs necessitate.
With guidance from the director of fiscal services is responsible for the review evaluation and approval of Adult Education grant funding budgets for programmatic and contract compliance that adheres to Uniform Grant Guidance/CFR Part 200 WIOA Title II and A.R.S. 15-232 and 15-234
Develop and manage grant data reports for internal and external fiscal monitoring and audits
Manage the internal procurement process by creating requisitions and tracking approvals monitoring and tracking purchasing deliverables reviewing invoices for accuracy receipting invoices for payment processing and closing paid purchase orders
Provide support and technical assistance on fiscal processes to the Adult Education Services staff
Provide technical assistance to Adult Education grant program providers to ensure programmatic and contract compliance per Uniform Grant Guidance/CFR Part 200 WIOA Title II and A.R.S. 15-232 and 15-234
Review and analyze fiscal reporting for special projects
Knowledge in:
Principles and practices of fiscal concepts and applications
Principles and practices of data entry and office equipment operations
Comprehensive knowledge of the principles concepts practices methods and techniques of government accounting
Understanding of uniform grant guidance
Skills in:
Considerable skill in analysis and communication
Maintain complex record keeping systems
Critical thinking problem solving and attention to detail
Intermediate skill in using Microsoft Outlook Word and Excel
Ability to:
Adapt to changing priorities
Understand interpret and apply complex federal and state laws rules regulations and procedures.
Organize and prepare documents reports and correspondence
Analyze interpret and communicate fiscal data
Preference will be given to those applicants with:
Three years of administrative experience
A Bachelors degree in a related field and one year administrative experience
Knowledge of Federal and State Adult Education laws
Knowledge of common rules laws and regulations related to Arizona Adult Education
Offers are contingent upon successful completion of all background and reference checks required documents and if applicable a post-offer medical/physical evaluation.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical dental life and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment subject to waiting period. On or shortly after your first day of employment you will be provided with enrollment instructions and effective date.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling or emailing Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
Required Experience:
IC
Employment Type
Full-Time
