Administrative Assistant - Singapore
Administrative Assistant - Singapore
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Job Description
About us:
The global hiring revolution is shaping a future where talent can thrive everywhere driving innovation and progress on a global scale.
Multiplier is at the forefront of this change. By removing barriers and simplifying global hiring were creating a level playing field where businesses and individuals (like you) can compete grow and succeed regardless of empowers companies to hire onboard manage and pay talent in 150 countries quickly and compliantly.
Our mission is to build a world without limits where ambitious businesses can look beyond borders to build their global dream teams. Our global HR platform complete with world-class EOR AOR and Global Payroll products means it has never been easier to seize the global hiring opportunity. Were backed by some of the best in the business (Sequoia DST and Tiger Global) are led by industry-leading experts scaling fast and seeking brilliant like-minded enthusiasts to join our team. The future is borderless. Lets build it together.
Position Overview
As an Administrative Assistant at Multiplier you will play a crucial role in ensuring the smooth operation of the executive office. You will support the CEO and co-founders by managing their schedules coordinating logistics and handling a variety of administrative tasks. The ideal candidate will be detail-oriented efficient and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities
Executive Support:
- Manage Founders Calendars: Oversee and coordinate the daily schedules of the founders ensuring all appointments are timely and efficiently arranged.
- Organize comprehensive travel itineraries for the founders including booking flights accommodations and transportation.
- Provide logistical support for travel related to marketing initiatives and events ensuring seamless coordination and execution
- Assist internal stakeholders in planning and executing events in Singapore including conferences summits and other significant gatherings. Ensure all logistical and organizational aspects are managed to a high standard.
Office Management:
- Serve as the key point of contact for main office vendors such as maintenance mailing supplies and equipment repair.
- Monitor office machines and systems problem-solving issues as needed (including postage meter copiers and conference room scheduling).
- Monitor and maintain inventory of necessary office supplies order supplies as needed to keep basic supplies stocked and fulfill special employee requests.
- Review the Travel and Expense Invoices for Non-India Travellers
Qualifications:
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in office software (e.g. MS Office Suite).
- Ability to multitask and prioritize tasks effectively.
- High level of discretion and confidentiality.
- Strong problem-solving skills and attention to detail.
Benefits:
- Competitive salary
- Health and wellness benefits
- Opportunities for professional development
- Collaborative and dynamic work environment
Employment Type
Full-Time
