Facility Manager
Facility Manager
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1 Vacancy
Job Description
Job Description Summary
The Facility Manager at the Prague Novartis office serves as the primary contact for customers ensuring a deep understanding of the countrys business needs and shaping customer requirements to deliver the greatest value and quality. This role aligns with the Novartis Business Services Real Estate & Facility Services Strategy and is responsible for the economical timely and effective completion of facilities projects.Additionally the Facility Manager must be capable of preparing cost estimates understanding design requirements and construction documents overseeing the installation of capital equipment and implementing cost control measures.
The Facility Manager maintains schedules surveys facilities for potential improvements and drives customer satisfaction by managing and measuring it at the site level taking corrective actions when necessary. Close collaboration with HSE Procurement and Finance teams is essential and the Facility Manager reports directly to the Head of REFS for Central Eastern Europe.
Job Description
Key Accountabilities:
1. Facility Operations & Customer Engagement
- Ensure the workplace is comfortable and productive for employees.
- Collect and act on customer feedback to improve workplace satisfaction.
- Manage space allocations office moves and seating arrangements according to business needs.
- Address daily facility issues ensuring reliable and efficient site operations.
2. Maintenance & Compliance
- Oversee preventive maintenance to ensure buildings and facilities are functional safe and compliant with regulations.
- Monitor health safety and energy usage to improve efficiency and sustainability.
3. Vendor and Service Management
- Work with procurement to ensure cost-effective services.
- Manage providers for cleaning security landscaping food services etc. and assess their performance using metrics like SLAs and KPIs.
- Negotiate contracts and identify opportunities for cost reduction.
4. Workplace Support Services
- Supervise non-technical services such as reception mail delivery cleaning pantry management office supplies and transportation.
- Coordinate services like parking shuttle management and gym operations.
5. Health Safety and Environment Compliance
- Ensure facilities meet health safety and environmental standards.
- Promote a positive safety culture and proactively mitigate risks.
6. Real Estate Management
- Communicate with landlords on building maintenance and sustainability improvements.
- Handle lease-related negotiations with Procurement and Legal.
- Collaborate on service delivery and improvements.
7. Metrics and Reporting
- Track and report key performance indicators (KPIs) such as financial results customer satisfaction and energy efficiency.
- Provide insights on space usage service quality and cost efficiencies.
Minimum Requirements:
- Technical Expertise: 8 years in facility management (preferably in pharmaceuticals or related industries) with knowledge of operations finance and maintenance.
- Leadership: Ability to lead projects and vendor teams effectively.
- Vendor Management: Skills to select vendors negotiate contracts and ensure high performance.
- Problem-Solving: Proactively resolve challenges to ensure business continuity.
- Communication: Clear communicator with strong interpersonal skills to interact with stakeholders and employees. Ability to confidently delivery presentations in English.
- Education: Bachelors in business administration Finance Architecture or Engineering (engineering is recommended for specific sites).
- IT: Literate and used to working with various IT platforms
- Language: Professional level of English and Czech
Why Novartis:Helping people with disease and their families takes more than innovative science. It takes a community of smart passionate people like you. Collaborating supporting and inspiring each other. Combining to achieve breakthroughs that change patients lives. Ready to create a brighter future together receive (applicable only to CZ):
Monthly pension contribution matching your individual contribution up to 3% of your gross monthly base salary; Risk Life Insurance (full cost covered by Novartis); 5-week holiday per year; (1 week above the Labour Law requirement) ; 4 paid sick days within one calendar year in case of absence due to sickness without a medical sickness report; Cafeteria employee benefit program choice of benefits from Benefit Plus Cafeteria in the amount of 12500 CZK per year; Meal vouchers in amount of 105 CZK for each working day (full tax covered by company); Public Transportation allowance; MultiSport Card. Find out more about Novartis Business Services: and accommodation:
Novartis is committed to working with and providing reasonable accommodation to all individuals. If because of a medical condition or disability you need a reasonable accommodation for any part of the recruitment process or in order to receive more detailed information about the essential functions of a position please send an e-mail to and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
Join our Novartis Network:Not the right Novartis role for you Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: and Rewards:Read our handbook to learn about all the ways well help you thrive personally and professionally: Desired
Design And Construction Management Facility Management Finance Management Influencing And Persuading Knowledge Of Creating Strategic Partnerships Real Estate Management Supplier Relationship ManagementRequired Experience:
Manager
Employment Type
Full-Time
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