Senior Administrative Assistant, Music
Senior Administrative Assistant, Music
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Job Description
Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidates education experience and unique qualifications as they relate to the position.
Description
This position is responsible for a wide range of administrative/clerical/secretarial duties for the department of music.
Essential Job Duties
- Provide faculty staff students and the general public with responses to requests for information and/or in answering questions;
- Operate manage and maintain the critical systems of the department office;
- Keep accurate and accessible files records reports documents and information;
- Organize and maintain records of music auditions for incoming students and academic files for all students;
- Maintain an inventory and systematic monitoring of supplies and equipment and complete purchases for the department;
- Serve as the principal resource officer to aid the department chair in anticipating the needs of faculty and students;
- Act decisively and proactively to provide for those needs in a timely fashion;
- Serve as the departments principal source for immediate problem-solving;
- Play an active role in the recruitment and vetting of adjunct faculty;
- Build and maintain a knowledgebase concerning systems policies processes procedures and personnel (e.g. The building degree programs music student handbook university student handbook course schedule ensemble rehearsal schedule);
- Maintain full responsibility for all office projects and procedures using student workers in limited and appropriate roles of support staff;
- Create and maintain spreadsheets;
- Keep records on graduates for periodic follow-up studies;
- Hire train and supervise work study students;
- Enter student permits maintain accurate registration records and assign academic advisors;
- Arrange textbook orders by distributing/receiving completed textbook orders from the faculty and order desk copies;
- Record catalog changes for publication;
- Generate faculty and budget-related forms and reports;
- Edit and print student programs;
- Use and maintain the departmental website and other light media;
- Perform all other duties as assigned.
- Facilitate event scheduling maintain the departmental event calendar and maintain the general building schedule;
- Process paperwork for the hiring of faculty and staff;
- Support the department chair and assistant chair as needed.
Minimum Qualifications
- High school diploma/equivalent required;
- Some college education/completion of a bachelors degree preferred;
- Two years of related experience required.
LICENSES CERTIFICATIONS OR REGISTRATIONS:
None
KNOWLEDGE SKILLS AND ABILITIES:- Knowledge and proficiency in current technology (Microsoft Office Adobe etc.);
- Knowledge of admissions and student financial aid processes policies and procedures;
- Knowledge of processes policies and procedures of the University;
- Ability to work independently and as part of a team;
- Ability to multi-task and work at times under pressure;
- Ability to maintain confidentiality;
- Ability to interact effectively with students faculty staff administrators parents visitors and the general public.
Special Instructions to Applicants
Applicants must upload a cover letter and resume at the time of application as well as provide contact information for at least three professional references. For questions please email or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed response.
UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed.
Required Experience:
Senior IC
Employment Type
Full-Time
