Accounts Payable Specialist
Accounts Payable Specialist
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Salary Not Disclosed
1 Vacancy
Job Description
JOB SUMMARY
We are seeking an experienced Accounts Payable Specialist to join our accounting team. The ideal candidate will have strong attention to detail excellent organizational skills and the ability to manage multiple tasks simultaneously. They will be responsible for processing and maintaining accounts payable records reconciling vendor statements and ensuring timely and accurate vendor payments.
DUTIES AND ESSENTIAL JOB FUNCTIONS
Maintain vendor master file
Interact with suppliers regarding missing or incorrect invoices
Participate in month and year-end closing activities including preparing journal entries reconciling balance sheet accounts and preparing ad hoc reports to ensure financial integrity
Clear vendor and GL account open items
Post credit card settlements cash reporting and bank statements
Prepare payment proposals and process payment runs
Post fixed assets and missing invoices during month and year-end close
Take initiative and play an active role in continuous improvement processes
Investigate and resolve payment-related issues (duplicate rejected and returned payments)
Request statements of account from critical vendors regularly and perform reconciliations
Monitor and resolve issues for non-payment of overdue invoices
Communicate effectively with vendors suppliers and internal stakeholders
Request W-9 forms as necessary and prepare/file 1099 forms according to IRS regulations
Perform front desk daily cash collection reconciliation
Adhere to departmental policies including dress code HIPAA regulations and confidentiality standards
Maintain the confidentiality of financial patient and employee information in compliance with company policies and HIPAA requirements
Provide staff coverage as needed and perform other duties as assigned
Wear the appropriate uniform while on duty
Follow all organizational policies and procedures
Complete tasks efficiently accurately and on time
Maintain a courteous and professional demeanor when interacting with patients staff and external contacts
Keep work areas clean organized and free from clutter
Report to work as scheduled ready to begin duties on time and remain present for the entire scheduled shift unless otherwise approved
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OTHER FUNCTIONS AND RESPONSIBILITIES
This job description does not cover or contain a comprehensive listing of activities duties or responsibilities required for this job. Duties responsibilities and activities may change at any time with or without notice.
COMPETENCIES
Ethical Conduct
Ability to Multitask and Demonstrate Flexibility
Excellent Managerial Skills
Initiative
Personal Effectiveness/Credibility
Stress Management/Composure
Problem-Solving Skills
Project Management Skills including the ability to track and manage inventory
Maintains confidentiality and complies with HIPAA regulations at all times
QUALIFICATIONS
Required
Minimum of 2 years of accounting experience preferred
Proficient Excel skills
Strong verbal and written communication skills
Effective time management skills
Proficient in accounting systems; SAGE preferred
Ability to work independently and meet deadlines
Education
High School Diploma or GED required
Some college or Associates degree preferred
Required Experience:
Unclear Seniority
Employment Type
Full Time
