Accounts Payable Specialist

JOB SUMMARY

We are seeking an experienced Accounts Payable Specialist to join our accounting team. The ideal candidate will have strong attention to detail excellent organizational skills and the ability to manage multiple tasks simultaneously. They will be responsible for processing and maintaining accounts payable records reconciling vendor statements and ensuring timely and accurate vendor payments.

DUTIES AND ESSENTIAL JOB FUNCTIONS

Maintain vendor master file

Interact with suppliers regarding missing or incorrect invoices

Participate in month and year-end closing activities including preparing journal entries reconciling balance sheet accounts and preparing ad hoc reports to ensure financial integrity

Clear vendor and GL account open items

Post credit card settlements cash reporting and bank statements

Prepare payment proposals and process payment runs

Post fixed assets and missing invoices during month and year-end close

Take initiative and play an active role in continuous improvement processes

Investigate and resolve payment-related issues (duplicate rejected and returned payments)

Request statements of account from critical vendors regularly and perform reconciliations

Monitor and resolve issues for non-payment of overdue invoices

Communicate effectively with vendors suppliers and internal stakeholders

Request W-9 forms as necessary and prepare/file 1099 forms according to IRS regulations

Perform front desk daily cash collection reconciliation

Adhere to departmental policies including dress code HIPAA regulations and confidentiality standards

Maintain the confidentiality of financial patient and employee information in compliance with company policies and HIPAA requirements

Provide staff coverage as needed and perform other duties as assigned

Wear the appropriate uniform while on duty

Follow all organizational policies and procedures

Complete tasks efficiently accurately and on time

Maintain a courteous and professional demeanor when interacting with patients staff and external contacts

Keep work areas clean organized and free from clutter

Report to work as scheduled ready to begin duties on time and remain present for the entire scheduled shift unless otherwise approved

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OTHER FUNCTIONS AND RESPONSIBILITIES

This job description does not cover or contain a comprehensive listing of activities duties or responsibilities required for this job. Duties responsibilities and activities may change at any time with or without notice.

COMPETENCIES

Ethical Conduct

Ability to Multitask and Demonstrate Flexibility

Excellent Managerial Skills

Initiative

Personal Effectiveness/Credibility

Stress Management/Composure

Problem-Solving Skills

Project Management Skills including the ability to track and manage inventory

Maintains confidentiality and complies with HIPAA regulations at all times

QUALIFICATIONS

Required

Minimum of 2 years of accounting experience preferred

Proficient Excel skills

Strong verbal and written communication skills

Effective time management skills

Proficient in accounting systems; SAGE preferred

Ability to work independently and meet deadlines

Education

High School Diploma or GED required

Some college or Associates degree preferred