Purchase Coordinator

Job Description Purchase Coordinator (CRP & SAS Projects)

Role Overview:

The Purchase Coordinator will be responsible for managing the procurement cycle for Control & Relay Panels (CRP) and Substation Automation System (SAS) projects. The role requires close coordination with project execution engineering logistics and finance teams to ensure timely and cost-effective procurement of materials and services strictly aligned with project requirements and company policies.

Key Responsibilities:

1. Procurement Planning & Coordination

Receive purchase requisitions (PR) from project execution/engineering teams and validate against BOQ & project requirements.

Prepare purchase orders (PO) with complete technical and commercial details.

Coordinate with approved vendors to obtain competitive quotations ensuring compliance with quality delivery and MSETCL/Utility-approved makes.

2. Vendor Management

Maintain an updated vendor database (local and global) for CRP/SAS items including relays panels cables accessories and services.

Negotiate prices payment terms and delivery schedules with vendors to achieve best value.

Track vendor performance in terms of delivery reliability quality and support.

3. Documentation & Compliance

Ensure all purchase orders are backed with comparative statements approvals and compliance to ISO/Company procurement policy.

Collect and verify test certificates inspection reports and statutory compliance documents from suppliers.

Maintain a tracker for PRPODeliveryInvoice cycle.

4. Project Execution Support

Coordinate closely with project managers to align procurement with project timelines and milestones.

Follow up with vendors to ensure on-time delivery of materials to site or RS warehouse.

Work with logistics for smooth dispatch packing and documentation.

5. Financial & Administrative Control

Verify supplier invoices against POs and GRNs before forwarding to accounts.

Monitor purchase costs against project budgets and highlight variances.

Support in cost optimization through alternate vendor development and bulk ordering strategies.

Key Deliverables

• Timely release of Purchase Orders in line with project schedule.
• Zero delay in material availability for project execution.
• Vendor delivery & quality compliance 95%.
• Monthly procurement report (PR/PO status delivery status pending issues).
• Cost savings through negotiations and alternate sourcing.

Skills & Qualifications

• Diploma/Degree in Electrical Engineering or Supply Chain Management.
• 25 years of experience in project procurement (preferably in electrical EPC / panel / automation industry).
• Knowledge of CRP/SAS components (relays panels cables automation hardware etc.).
• Proficiency in MS Office Zoho Books/ERP (or similar software).
• Strong negotiation communication and vendor management skills.
• Ability to handle multiple projects and work under tight deadlines.

Soft Skills

• Detail-oriented and organized.
• Strong follow-up and coordination ability.
• Proactive problem-solving and decision-making.
• Team player with cross-functional collaboration mindset.

• Designation: Purchase Coordinator
• Qualification: Diploma/Degree in Electrical Engineering or Supply Chain Management.
• Branch: Navi Mumbai Kharghar ( Head Office )
• Male/Female: Both
• Job Location: Kharghar Navi Mumbai
• In house/site work: In house
• Fresher/Experience: Experience 2- 5 yrs
• Preferred Candidate - Candidates from Navi Mumbai would be given preference.

Resumes can be sent toorand we will contact the shortlisted individuals.