Library Specialist I
Library Specialist I
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Job Description
Position Summary
- JOB SUMMARY:The Library Specialist assigned to the Allen Hall library on the Wallace Drive Campus is responsible for the day-to-day operation of that library location and serving as the administrative assistant to the Director of Distance Education Faculty Development and Learning Resources. This dual role involves assisting with library operations; coordinating support for the Colleges Teaching & Learning Center ORI 101 program and other related initiatives; and performing a broad range of administrative and organizational tasks. The TLC Support Library Specialist plays a critical role in ensuring the effective delivery of services across the Colleges libraries and academic support units.
Essential Duties and Responsibilities
DUTIES:
Library Services:- Maintaining a workspace within the Allen Hall library and responsible for the daily operations of that library location and assisting students and faculty with library services.
- Monitor and maintain library resources ensuring they meet the needs of the department and patrons
- Coordinate the scheduling and staffing of the library location to provide optimal service to students and faculty
- Manage the circulation desk handling check-ins check-outs and processing of library materials
- Maintain systematized shelving and organization of library collections ensuring easy accessibility
- Assist library patrons with locating and utilizing library resources equipment and services
- Assist library patrons with searching and accessing the librarys electronic resources.
- Request new materials for the library under their supervision and ensure that those materials are processed and made accessible to patrons
- Collect fines for overdue materials manage payment processes and maintain accurate records of lost or non-returned items
- Send overdue notices and handle all circulation-related correspondence
- Operate and maintain library equipment including computers scanners and copiers
- Support the planning implementation and evaluation of library programs and learning resource initiatives
- Provide subject-specific expertise to patrons as needed and collaborate with librarians in program development
- Performs clerical duties for the TLC Library and ORI 101 program
- Processes employee paperwork and enters into Banner and other systems
- Assists with preparation of letters of appointment
- Provide support and assistance to the ORI 101 instructor and department director with maintaining the ORI 101 class schedule in OneACCS/Banner
- Set up and maintain personnel files; maintains the security and confidentiality of all personnel information files and documents
- Maintain and prepare monthly absentee and leave reports for the Divisions faculty and staff.
- Maintain internal records of office and instructional supply expenses and requisitions supplies as needed
- Checks budget accounts; keeps a small set of departmental fiscal records; arranges for transportation or accommodations for staff
- Processes and distributes mail in the division
- Maintains files of reports records correspondence and equipment inventories
- Manages and documents TLC technology and materials loaned to instructors for instruction
- Obtains gathers and organizes essential data as needed and compiles the data in a usable form
- When assisting students in the library or when otherwise necessary the Library Specialist will:
- Assist faculty and students with activities related to the Colleges Learning Management System (LMS) including but not limited to troubleshooting basic technical issues providing guidance on using LMS tools and helping upload course content
- Provide support to the Instructional Designer(s) with the implementation of course design and/or training initiatives
- Provide support facilitating faculty training sessions on utilizing the LMS effectively for online hybrid and blended courses collaborating with the Teaching & Learning Center to deliver workshops or one-on-one support
- Assist students with navigating the LMS submitting assignments participating in discussions and accessing learning resources
- Assist in the proctoring of online exams ensuring compliance with testing guidelines and supporting students using proctoring technologies (e.g. Honorlock assistance)
- Provide technical support to faculty staff and students utilizing distance learning technologies such as video conferencing tools lecture capture software and other digital media resources
- Maintain an up-to-date understanding of new tools and technologies that can enhance the online learning experience and assist in their implementation
- Learn new software applications as needed
- Exhibits initiative to pursue and learn additional tasks as needed
- Ensure compliance with all library and college policies and procedures
- Perform other duties as assigned
- Comply with all policies of the Alabama Community College System and the College
Qualifications
QUALIFICATIONS:
- Two (2) years of postsecondary education with a minimum of 15 semester hours in a related field from an approved U.S. Department of Education accredited institution required.
- At least one (1) year of experience in a computerized office library or archive environment preferred.
- Experience working with purchasing and requisitions within a public organization preferred.
- Experience with the Canvas LMS library systems and/or related educational technologies including cataloging and circulation software preferred.
- Experience working in a public institution of higher education or public school preferred.
- Technical support experience with proficiency in operating office and library equipment such as computers scanners copiers and telephones.
- Strong organizational and customer service skills with the ability to multitask and maintain accurate records.
- Proficiency in word processing and spreadsheet software with strong keyboarding skills and the ability to make accurate mathematical computations and tabulations with reasonable speed.
- Knowledge of standard office and library methods procedures and institutional routines.
- Ability to learn and adapt to new software applications technologies and assigned clerical tasks readily.
- Effective oral and written communication skills with the ability to understand and follow both oral and written instructions.
- Strong interpersonal skills for maintaining effective and positive working relationships with students faculty staff and the public.
- Demonstrated ability to work both independently and collaboratively as part of a team.
- Ability to maintain confidentiality of sensitive information with attention to detail and discretion.
Application Procedures/Additional Information
PROJECTED STARTING DATE:
October 2025
SALARY:Salary Schedule E506 - ($28836 - $46327). Salary will be based on VERIFIED education and years of VERIFIED related experience that is stated on the initial job application only.
APPLICATION DEADLINE:
September 5 2025 4:00 P.M.
APPLICATION PROCEDURE:
Only complete application packages will be given consideration for employment.Complete package consists of (a) Gadsden State Community College application (b) letter of interest (c)current resume; and(d)copies of transcripts of postsecondary education.
Application materials must provide documentation that the applicant meets all minimum qualifications.
APPLICATIONS MUST BE FILED ONLINE AT: IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE ().
Salary Calculation:For all positions on all Salary Schedules the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all work experience in public education in Alabama and (b) all other work experience outside of public education in Alabama that in the sole judgment of the College directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.
Format for Work Experience Verifications: Work experience verifications should be in the form of verification letters from employers and must include complete employment dates job title(s) job duties and an indication whether such employment was full-time or part-time and if part-time the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The Colleges official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters contracts pay stubs or W-2 forms documenting the term of employment. However such documentation is generally insufficient for salary calculation purposes if job duties and dates of employment are not self-evident in the documentation.
Please Note: ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you have digital (such as pdf) copies of your cover letter resume employment verification documents (if applicable) ALL required transcripts and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.
When you finish the steps to apply you will receive an on-screen notice that you have successfully applied. HOWEVER this notice does not mean your application materials are complete in accordance with the vacancy announcement.
All correspondence with applicants regarding the Colleges search process will be sent via e-mail. If you need technical assistance such as resetting your password or browser access issues after reviewing the instructions please contact:
NEOGOV Customer Service:
Monday-Friday
8:00 am - 5:00 pm PST
Applicants must adhere to the Colleges prescribed interview schedule and must travel at their own materials are considered privileged and confidential and will be used for employment purposes only.
Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System including postsecondary institutions under the control of the Board of Trustees that no person in Alabama shall on the grounds of race color disability sex religion creed national origin age or other classification protected by Federal or State law be excluded from participation in be denied the benefits of or be subjected to discrimination under any program activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. The College reserves the right to withdraw this job announcement at any time prior to the awarding.Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
