Program Coordinator
Program Coordinator
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Job Description
Job Title: Programs Coordinator (Part-Time)
Schedule: 20 hours per week Monday Friday between the hours of 8:00 a.m. 4:30 p.m.
Location: Hybrid / Allegheny County (Must Reside in Allegheny County)
Pay Range: $21.68 - $26.44
Reports to: Partnerships Manager
Who We Are - Allegheny Partners for Out of School Time (APOST) is a convener connector and collaborator with Out of School Time (OST) providers focusing on school-aged youth in Allegheny County.
Who Were Looking For
APOST is seeking a highly motivated detail-oriented Programs Coordinator to manage the logistics for professional development workshops and events that support out-of-school time (OST) providers in Allegheny County. The Programs Coordinator will play a key role in coordinating the day-to-day logistics of APOST partnership activities related to educational programs events and the Quality Campaign.
What Youll Do
Support Implementation of APOSTs Weikart Workshops & Other Events:
- Coordinate logistics for all professional development sessions and events including scheduling room reservations facilitator availability and catering.
- Serve as the on-site point person at eventssetting up the space staffing the check-in table managing supplies and assisting with clean-up.
- Handle post-event tasks and follow-ups including issuing participant certificates and collecting evaluation data.
- Create registration forms and manage attendee reminder emails for webinars and workshops.
- Monitor and manage registration including checking for accommodation requests and following up with organizations to ensure registration.
- Communicate with attendees by writing and sending registration confirmations event reminder messages and follow-ups.
- Provide workshop facilitators with registration lists and day-of logistics.
- Submit financial documentation related to events for approval.
- Maintain event supplies inventory and order additional supplies as needed.
Support implementation of the Quality Campaign:
- Coordinate logistics for Quality Campaign activities.
- Manage application processes for annual Quality Campaign cohorts.
- Facilitate check-in calls with cohort members at specific intervals.
- Participate in planning calls for Quality Campaign-related workshops webinars and events.
What Youll Need / Role Requirements
- Bachelors degree in related field or equivalent experience required.
- Minimum of 5 years of experience in education or youth development programs required experience with out-of-school time programming is strongly preferred.
- Proven experience managing complex projects involving strong attention to detail.
- Strong understanding and previous experience with youth development principles and best practices in OST settings is preferred.
- Technologically proficient and able to learn new systems.
- Passion for the value of out-of-school time programs and the benefits they provide to young people and the community.
- Able to work in a collaborative mission-driven and team-oriented environment.
Clearances Required
Candidates must either hold or obtain the following clearances within one year of hire:
- PA Child Abuse History Clearance (Act 151)
- PA State Police Criminal Record Clearance (Act 114)
- FBI Criminal Background Check
- This role requires the ability to work remotely and attend in-person meetings/events throughout Allegheny County. Frequent local travel is required up to 50% of the time.
- Must have a valid drivers license and reliable transportation.
- Ability to lift and carry up to 30 pounds (e.g. event materials or supplies).
- Must be able to sit stand walk hear speak and perform light physical tasks.
- Proficient in operating standard office and computer equipment.
- Competitive pay
- Paid time off and company holidays
- Retirement plan
- Remote/ hybrid work schedule
- Cell phone reimbursement
APOSTis an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local is committed to the full inclusion of all qualified individuals. Please contact our HR Partner at emailprotected if a reasonable accommodation is required to fully participate in the job application or interview process.
Required Experience:
Manager
Employment Type
Part-Time
