Facilities Coordinator
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Job Location:
Waukegan, IL - USA
Monthly Salary:
$ 58955 - 66323
Posted on:
23-08-2025
Vacancies:
1 Vacancy
Job Summary
FACILITIES COORDINATOR
Job Title: Facilities Coordinator -
Reports To: VP of Operations
Department: Operations
FSLA: Exempt
Compensation: $58955-$66323 Salary
Summary:
We are seeking a proactive and detail-oriented On-Site Facilities Coordinator to oversee the day-to-day operations and maintenance of our facilities. The ideal candidate will be responsible for ensuring a safe efficient and well-maintained working environment that supports the mission and culture of Overture.
This role is 100% on-site at our headquarters in Waukegan IL
Duties and Responsibilities:
Skills and Competencies:
Job Title: Facilities Coordinator -
Reports To: VP of Operations
Department: Operations
FSLA: Exempt
Compensation: $58955-$66323 Salary
Summary:
We are seeking a proactive and detail-oriented On-Site Facilities Coordinator to oversee the day-to-day operations and maintenance of our facilities. The ideal candidate will be responsible for ensuring a safe efficient and well-maintained working environment that supports the mission and culture of Overture.
This role is 100% on-site at our headquarters in Waukegan IL
Duties and Responsibilities:
- Oversee the maintenance and repair of all building systems including HVAC plumbing electrical and mechanical systems.
- Perform minor repairs for plumbing electrical and mechanical issues as needed.
- Maintain the vehicle fleet (currently one box truck) including regular maintenance repairs and cleaning.
- Schedule and coordinate maintenance and repairs for all equipment (e.g. forklifts pallet jacks pickers ladders etc.).
- Contact and coordinate with vendors contractors and service providers (e.g. landscaping plumbing electrical) via phone and email.
- Solicit and gather bids for facility-related projects; share costs and contracts with management for approval.
- Communicate vendor scheduling with staff to minimize disruption to daily operations.
- Collaborate with the management team to meet all facilities-related needs and requirements.
- Ensure all safety and emergency equipment is properly maintained and regularly tested.
- Lead and manage facility-related projects including renovations relocations and new construction.
- Coordinate with architects engineers and contractors to ensure projects are completed on time and within budget.
Skills and Competencies:
- Proven experience (typically 5 years) in facilities management or a similar role.
- Strong knowledge of building systems maintenance practices and regulatory requirements.
- Excellent organizational problem-solving and project management skills.
- Proficiency in using facilities management software and Microsoft Office Suite.
- Exceptional communication and interpersonal skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Complete insurance coverage Medical dental vision life insurance flex spending accounts and disability plans with Company contributions
- Pet insurance and bring your dog to work days
- Corporate partnerships with Life Time Fitness Bears Fit Skechers and Tickets at Work
- Generous paid time off (vacation sick and personal days as well as yearly floating holiday)
- 401(k) eligibility day one of employment with a Company match after the first year of employment
- Paid maternity and paternity leave based on years of service
- Relaxed dress code
- Overture family fun Summer BBQs volunteer ERGs employee vegetable garden contests potlucks and cookoffs
- Employee referral bonus
Required Experience:
Manager
Key Skills
- Microsoft Office
- Customer Service
- Organizational skills
- Microsoft Outlook
- Facilities Management
- CMMS
- OSHA
- Maintenance
- Filing
- Administrative Experience
- Property Management
- Contracts
About Company
Overture Promotions is a leading Global Swag Agency specializing in branded merchandise and promotional products. Elevate your brand with custom swag solutions.
