Undergraduate Operations Assistant
Undergraduate Operations Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Description
Reporting to the Lead Administrative Manager the Undergraduate Operations Assistant plays a vital role in supporting the daily operations and student engagement initiatives of Undergraduate Programs in the Pamplin College of Business. This position serves as a primary point of contact for students faculty staff and visitors ensuring professional and efficient front office operations. The Undergraduate Operations Assistant also provides a broad range of administrative support including financial processing event planning and coordination recruitment and outreach logistics and student engagement programming. The ideal candidate is organized detail-oriented proactive and able to manage multiple tasks in a fast-paced student-centered environment. This position is expected to contribute to the Undergraduate Programs team with a spirit of collaboration and student care.
To ensure comprehensive training and integration into our college culture the Undergraduate Operations Assistant will be fully on-site for the first six months. After this period the role may shift to a hybrid schedule with up to one day of telework per week subject to departmental needs.
Required Qualifications
Demonstrated administrative or office experience in a professional setting.
Experience using Microsoft Office Suite (Word Excel Outlook PowerPoint).
Excellent communication and interpersonal skills; ability to interact effectively with individuals across various roles and backgrounds.
Strong organizational and time-management skills with the ability to prioritize multiple tasks and meet deadlines.
Ability to work independently and collaboratively in a team environment.
Preferred Qualifications
Experience working in a college or university setting particularly in student services events or outreach.
Commitment to maintaining confidentiality and upholding FERPA regulations.
Ability to provide excellent customer service and respond professionally to inquiries in person over the phone and via email.
Experience with event coordination and support including logistics communication and on-site assistance.
Experience in marketing or communications support (e.g. newsletters social media email communication).
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
Commensurate with experience starting at $40000
Hours per week
40
Review Date
September 8 2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch centers.A leading global research institution Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees students or applicants on the basis of age color disability sex (including pregnancy) gender gender identity gender expression genetic information ethnicity or national origin political affiliation race religion sexual orientation or military status or otherwise discriminate against employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation please contact Lisha Henshaw at during regular business hours at least 10 business days prior to the event.
Employment Type
Full-Time
