Tech-Savvy Personal Assistant
Tech-Savvy Personal Assistant
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Job Description
Tech-Savvy Personal Assistant to CEO & Head of Operations (HealthTech)
Location:
Hybrid (Remote City/Office Location)
Reports to: CEO & Head of Operations
Type: Full-time
About Us
We are a mission-driven HealthTech company revolutionising access to medical weight management across Europe. Our team is passionate fast-moving and committed to improving health outcomes through innovation and evidence-based care. As we scale we are looking for a dynamic tech-savvy Personal Assistant to support our CEO and Head of Operations someone who thrives in a startup environment and is ready to make a meaningful impact.
Role Summary
You will serve as the right hand to the CEO and Head of Operations providing high-level administrative support and enabling them to focus on strategic priorities. This is a varied and fast-paced role that requires exceptional organisation discretion and fluency with digital tools and systems.
Were looking for someone who is ambitious resourceful and hands-on the kind of person who rolls up their sleeves and gets stuck into projects both big and small. Youll need to be a good communicator naturally proactive and eager to go the extra mile to support the leadership team and the broader business. This is a role for someone who is excited by variety and loves being the person who just gets things done.
Key Responsibilities
Operations & Project Support
- Provide day-to-day administrative support to the CEO and Head of Operations
- Assist with project coordination: task tracking meeting preparation managing shared documentation and following up on action items
- Support internal communications across teams and help maintain accountability on cross-functional projects
- Administer and maintain operational platforms including BambooHR Hubspot Google Workspace Zendesk and Xero
- Track key operational and clinical KPIs compiling updates and insights via Google Sheets or dashboard tools
- Manage SaaS subscriptions and vendor contracts: including license tracking renewal dates access management pricing and documentation
- Handle light finance/admin tasks such as invoice tracking contractor agreements and reconciliations
Operational Planning & Coordination
- Support clinician scheduling and capacity planning to enable scalable high-quality care delivery
- Coordinate onboarding/offboarding for employees and contractors (equipment systems access documentation checklists)
- Support monthly payroll processes for contractors and ensure accuracy of hours and approvals
- Proactively identify issues gaps or opportunities solving problems before they escalate
What You Bring
- 2 years experience in a PA EA or business support role ideally supporting senior executives
- Experience in a startup HealthTech or fast-scaling digital business is a major advantage
- Tech-savvy and comfortable learning new tools (e.g. Notion Airtable Slack Zapier Google Workspace)
- Highly organised with the ability to juggle multiple priorities in a calm structured way
- Excellent written and verbal communication skills clear concise and professional
- A proactive can-do mindset no task too big or too small
- Discreet trustworthy and committed to supporting others
- Enthusiastic about working in a mission-led company with real-world impact
Why This Role
- Youll be part of a purpose-driven values-led company thats improving lives
- Flexible hybrid working with autonomy
- Fast-track growth opportunity this role can evolve into Chief of Staff Operations Manager or other leadership support roles
To Apply
Send your CV and a short note on why this role excites you to
Employment Type
Full-Time
