Voter Registration Clerk
Voter Registration Clerk
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Job Description
Job Description Summary
Department - Recorders OfficeJob Description
OPEN UNTIL FILLED
Job Type: Classified
Job Classification: 5893 - Voter Registration Clerk
Salary Grade: 3
Pay Range
Hiring Range: $17.99 - $21.14 Per Hour
Pay Range: $17.99 - $24.29 Per Hour
Range Explanation:
Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience education licenses training and internal equity.
Pay Range is the entire compensation range for the position.
The first review of applications will be on08/29/2025.
The Recorders Office is seeking detail oriented and customer focused individual to join our team as a Voter Registration Clerk. This position is essential in ensuring accurate records and compliance with state and federal election laws while providing excellent service to the constituents in our county.
Essential Functions:
As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.
Performs data entry and related clerical work involved in voter registration and related election activities;
Creates or modifies voter records by inputting and retrieving information using automated systems;
Coordinates the Vote By Mail Program by researching and processing requests for ballots developing and implementing balloting procedures and making determinations on problem requests;
Accounts for and processes returned ballots in accordance with state and federal regulations;
Researches polling locations and directs voters to polling location via telephone or in person;
Processes military and overseas ballots by determining which elections military and overseas voters are eligible to vote in mails ballots and accounts for and processes returned ballots in accordance with state and federal regulations;
Determines voter status and eligibility and activates inactivates and/or cancels as required by voting laws rules and regulations;
Receives mail sorts by categories and distributes to staff;
Provides information to staff and to the general public concerning voter registration and voting laws rules and regulations;
Resolves complaints from the public regarding unit procedures;
Determines validity of petition signatures during the petition process;
Receives and accounts for payments from the public for voter registration records;
Operates various office equipment such as typewriters computer terminals personal computers facsimile machines photocopiers and scanning equipment;
Maintains security and confidentiality of information created or encountered in the performance of assigned duties.
Minimum Qualifications:
High School diploma or General Education Development (GED) certification AND two years of public contact experience.
(Relevant experience and/or education from an accredited college or university may be substituted.)
OR:
One year with Pima County as an Administrative Assistant I Administrative Assistant II or related position as determined by the department head at the time of recruitment.
Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):
Experience using data entry software and tools.
Experience working with sensitive and/or confidential information.
Experience with/knowledge of local election laws and procedures.
Experience helping customers in person by email and/or over the phone in a professional setting.
Bilingual (English/Spanish).
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information:
Licenses and Certificates:Current voter registration in Pima County as required by Arizona State law is required at time of appointment and must be maintained as a condition of employment. In accordance with Arizona State law employees must be able to obtain certification as a Certified Elections Officer from the Secretary of State.This training will be provided dependent on availability of classes.Certification must be maintained throughout the term of employment with the Voter Registration Division of the Recorders Office. Valid driver license is required at time of application.ValidAZdriver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicants suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.
Special Notice Items: Employees will be provided with and must successfully complete signature comparison classes (intermediate and advanced) during employment. Some positions may require demonstrable fluency in English and a second language as determined by the department head. The County requires pre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
Working Conditions: Working conditions will be determined by the position.
EEO Information:Pima County Government is an Equal Employment Opportunity employer.We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.
Employment Type
Full-Time
