File Administrator - Procurement

About us

EMS-Tech Inc. is a highly successful and growing engineering firm that specializes in the design and supply of bulk material handling equipment and systems. For almost 40 years we have been lending our expertise to projects great and small around the world. We are dedicated to delivering high quality solutions according to our clients custom specifications and providing innovative custom equipment.

With our headquarters in Belleville Ontario and offices in British Columbia the Netherlands China and Australia we are constantly pushing the envelope related to conveyor systems self-loading/unloading ships stackers stacker-reclaimers and shiploaders.

Role & Responsibilities

We are currently seeking a detail-oriented File Administrator to join our team. This is a great opportunity for individuals with strong organizational skills who are interested in supporting global engineering projects. The ideal candidate will arrive at EMS-Tech Inc. with a proactive attitude and willingness to learn new things.

Here are some of the things youll be working on:

• Work primarily with the procurement team and directly in support of project execution and quality to provide file management support.
• Process supplier documentation such as drawings quality control documents schedules progress reports test reports factory inspection reports manuals packing lists proof of deliveries correspondence (as applicable) and tracking lists that are submitted by and exchanged with vendors during execution of purchase orders.
• Assist Buyers with the receipt and shipping of parts received at the office.
• Assist more senior personnel on tasks such as overhead purchase orders maintaining the vendor management program (including onboarding & tracking vendor documentation) and other duties as required in contribution to project success.
• Ensure all documents are managed and circulated according to company Document Control processes and utilizing approved software.
• Flexibility to take on additional tasks as assigned by the supervisor.
• Perform all duties in accordance with applicable Quality Management System (QMS) policies procedures and work instructions.

Qualifications

• Completion of a Business or Office Administration Diploma is an asset.
• 1-3 years administrative experience.
• Strong computer knowledge- ability to use Microsoft Excel Word PowerPoint Adobe Acrobat or Blue Beam with the capability to learn new software as needed.
• Strong oral and written communication skills with the ability to effectively interact with international suppliers and project team members.
• Fine-tuned organizational skills with a keen attention to detail.
• Demonstrated ability to work independently and efficiently. Ability to prioritise and reprioritize throughout the day/week as fast past environment needs adjust
• Ability to follow instructions and exercise judgement and initiative.
• Willingness to perform repetitive tasks in support of file management workflows.

The Right Fit

The best person for this role will come with a strong work ethic and a commitment to doing things right.

You live our core values:

• Trust We believe trust is the outcome of mutually respectful relationships which are mindful of each others needs.
• Loyalty- We honour our employees as a career building community of professionals extending this responsibility to our clients and our suppliers.
• Integrity- Our commitment to integrity fuels our capacity to confront any ethical challenges that emerge.
• Tenacity- The passion and commitment to excellence of our people is the foundation of good customer service.

What We Offer

We offer a stable working environment with the capacity for personal and professional growth. We have a friendly supportive team with an on-the-job learning environment.

Application Process

Please submit your application via our Careers page or alternatively by forwarding your resume and cover letter to . We thank all applicants but only those selected for an interview will be contacted.

Accommodations

EMS-Tech Inc. is an equal opportunity employer that recognizes the value of a diverse workforce and is committed to an inclusive barrier-free selection process. If you require accommodation during the selection process please inform us of your requirements. Any information pertaining to accommodation needs will be treated confidentially and in compliance with the Freedom of Information and Protection of Privacy Act.