Opportunities: Administrative Assistant, Disability Support Program (Secretary 1)
Opportunities: Administrative Assistant, Disability Support Program (Secretary 1)
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Job Description
Competition # :46809
Department:Opportunities and Social Development
Location:HALIFAX
Type of Employment:Term
Union Status:NSGEU - NSPG
Closing Date:29-Aug-25(Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Disability Support Program (DSP) is committed to fostering innovative ways to empower individuals with disabilities to pursue their vision of a fulfilling life. We are on a journey to implement international best practices that uphold human rights and choice to enhance the way people engage with their communities. We envision Nova Scotia as a place where people with disabilities can choose the life they want to live in communities that are welcoming inclusive and supportive. A life where individuals can build authentic relationships explore their interests and achieve their full potential as valued citizens in their community.
About Our Opportunity
As a Secretary with the Disability Support Program you will be at the heart of our departments administrative engine ensuring seamless operations and providing vital support to our team of Managers Team Leads and front line staffwho are contributing to theHuman Rights Remedy addressing systemic discrimination against persons with disabilities.
Youll be the welcoming face at the front desk assisting visitors fielding general inquiries and supportingindividuals seeking support and appointments with other program areas located in this office.
If youre enthusiastic about maintaining efficiency and making a positive first impression we invite you to be a key part of our team.
Primary Accountabilities
This role is diverse requiring your efficiency confidentiality and adaptability in a fast-paced environment. Your contributions will be integral to meeting tight operational deadlines and ensuring the smooth flow of our DSP operations. Key responsibilities of yours include:
- Maintaining and organizingfiles using the STAR/STOR system ensuring information retrieval is swift and accurate.
- Document management including faxing copying scanning and filing.
- Responding togeneral inquiries androuting calls to the appropriate contacts.
- Processing incoming and outgoing mail efficiently.
- Ensuring discretion when typing arange of documents including confidential correspondence and reports.
- Ensuring files and documentation are organized and up-to-date.
- Schedulingmeetings and managingcalendars to keep operations on track.
Qualifications and Experience
You will have a one (1) year business course plus a minimum of two (2) years of related experience or an equivalent combination of training and experience.
You thrive in a team-oriented environment readily stepping in to support colleagues and displaying a proactive approach. You are proficient in Microsoft programs such as Word PowerPoint Outlook Excel or equivalent office software. Your ability to navigate these tools efficiently is crucial to your comfortable working autonomously in a fast-paced challenging work environment and manage tasks a high degree of tact and diplomacy is second nature to you especially when dealing with sensitive issues. The meticulous organization is your forte and your keen eye for detail ensures nothing slips through the cracks. You demonstrate an ability to build and maintain positive working relationships and collaborate effectively.
While not required familiarity with the Integrated Case Management (ICM) system experience partnering with a variety of community partnersand knowledge of disability rights or community engagement.
We will assess the above qualifications and competencies using one or more of the following tools: written examination standardized tests oral presentations interview(s) and reference checks.
Equivalency
We recognize equivalent combinations of training education and experience providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include but are not limited to:
- Three (3) years of related experience
- A related two (2) year diploma and one (1) year of experience
- A related bachelors degree
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement the Government of Nova Scotia offers its employees a wide range of benefits such as aDefined Benefit Pension Plan Health Dental Life Insurance General illness Short and Long Term Disability Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings click here: Benefits for government employees.
Working Conditions
Most of your time is spent in a comfortable office setting. Occasionally you may need to move or lift objects such as boxes or files. You will have daily contact with the public various Government Departments as well as other local Agencies.
Your normal work week is 35 hours/week 7 hours/day. You may need to workflexible and adjusted work hours as required.
Additional Information
This is a TERM employment opportunity with an anticipated end date ofMarch 31 2027. The appointment status (term temporary or casual) is dependent on the start date of the successful candidate.
What We Offer
- Career Development where you have access to career guidance tools resources and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued respected connected and tuned in. We have forward-thinking policies and strategies.
- Countless career paths.
- Department Specific Flexible working schedules.
Pay Grade: CL 14
Salary Range: $1529.39- $1684.00Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative at all job levels of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Indigenous People African Nova Scotians and Other Racially Visible Persons Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights you require an accommodation throughout the recruitment process please contact us at
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials the results of which must be satisfactory to the employer. We thank all applicants for the interest however only those selected for an interview will be contacted. All questions and concernsmay be directed to
Employment Type
Full-Time
