Facilities Coordinator
Facilities Coordinator
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$ 32295 - 51672
1 Vacancy
Job Description
Welcome to the King William Countys Employnment Opportunities Page!
King William County encourages the diligent efforts of jobseekers to pursue and sustain gainful employment. As an organization we understand the importance of meaningful work and intend to foster an environment of productive qualified and competent individuals who seek to achieve a common goal.
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King William County is an Equal Opportunity Employer and is inclusive of all persons. Employment with the County is not limited by race ethnicity class sex gender gender identity transgender status marital status age sexuality pregnancy disability medical condition education spiritual beliefs creed culture tribal affiliations national origin political beliefs and/or veteran status.
Wecommitted to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment services programs and activities. To request a reasonable accommodation under the Americans with Disabilities Act (ADA) please email the Human Resources department atbor contact us by phone at .
General Description
Under the general direction of the Facilities Director this position is responsible for coordinating various facilities-related functions and ensuring efficient operations through communication documentation scheduling and vendor management. This role supports internal departments oversees inventory systems and ensures compliance with safety and maintenance standards.
Essential Functions
- Coordinate daily assignments with the Facilities staff monitor progress ensure task completion and provide status updates to relevant department; maintain a daily log of service requests associated costs and final outcomes or notes; schedule and coordinate internal and external resources for facility maintenance and repairs.
- Manage surplus assets including furniture equipment and vehicles; coordinate the sale and pick up surplus items as needed; administer the County asset inventory system conduct annual audits and ensure accurate tracking and updates.
- Manage scheduled maintenance and repairs for all County Administration vehicles; ensure compliance with recall notices service schedules and inspection requirements; serve as liaison with the Countys insurance provider for property and vehicle claims; and conduct annual insurance reviews and provide updates to the Finance Department.
- Develop and manage the Facilities Division employee safety training program; track course completion and submit documentation to Human Resources; and assist the Facilities Director in drafting and implementing facility management policies and procedures.
- Oversee department contracts with vendors for services such as fire inspection HVAC maintenance septic systems and generators; monitor contract performance assign correct General Ledger (GL) codes and approve invoices before submission to the Finance Department.
- Obtain and submit quotes for purchases under $10000 in collaboration with the Facilities Director in coordination with the Finance Department; and reconcile fuel receipts and procurement card transactions for the Fleet Maintenance Division and Utilities Division.
- Serve as the primary point of contact for County staff regarding facility maintenance requests; administer the Litter Prevention Program by distributing materials tracking cleanup efforts and submitting required reports to the Virginia Department of Health.
- Perform other duties as assigned.
Knowledge Skills and Abilities
Required Knowledge
Fleet Management Knowledge of personal computers network hardware network operating systems database software and other information technology equipment and systems to effectively operate and maintain a large fleet its maintenance records and replacement program.
Inventory Management Knowledge of automotive inventory management and procurement. Knowledge of sources suppliers and substitutions for specialized materials and equipment used in the automotive repair industry.
Office Administration Knowledge of office systems practices procedures and administration. Knowledge of general office equipment and personal computers to include word processing spreadsheet and related software.
Technology Knowledge of general office equipment and personal computers to include word processing spreadsheet and related software.
Customer Service Considerable knowledge of principles and processes for providing customer service. This includes setting and meeting quality standards for services and evaluation of customer satisfaction.
Required Skills
Computer Skills Utilizes a personal computer with word processing spreadsheet and related software to effectively complete a variety of administrative tasks with reasonable speed and accuracy.
Interpersonal Relationships Develops and maintains cooperative and professional relationships with employees and all levels of management to include representatives from other departments and organizations. Effectively handles inquiries and complaints from or disputes with customers.
Time Management- Plans and organizes daily work routine. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly. Implements work activities in accordance with priorities and estimated schedules.
Required Abilities
Judgement/Decision Making Ability to use logic and reasoning to understand analyze and evaluate situations and exercise good judgment to make appropriate decisions.
Communication Excellent ability to listen and understand directions information and ideas presented verbally and in writing. Ability to handle a variety of customer service issues with tact confidentiality and diplomacy and in a confidential manner.
Accounting/Budgeting - Ability to perform arithmetic algebraic and statistical applications. Ability to employ economic and accounting principles and practices in the analysis and reporting of data.Education Training and Experience
High Schoo Diploma or GED and at least 3 to 4 yearsof progressively responsible administrative support experience or an equivalent combination of education and experience necessary to develop the required knowledge skills and abilities for this position with some lead or supervisory experience preferred.
An acceptable general background check to include a local and state criminal history check; a valid drivers license with an acceptable driving record.
Requires a pre-employment substance abuse testing.EMPLOYEE UTILIZATION IN ADVERSE WEATHER AND EMERGENCY CONDITIONS
All King William County employees are subject to being assigned to specific positions and tasks during a Declared Emergency as support personnel by the County Administrator. Once assigned this would be the same as a regular work assignment and all policies and procedures for duty assignments apply.
Required Experience:
IC
Employment Type
Full-Time
