Litigation Legal Support Specialist

Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Litigation Team as a Legal Support Specialist located in our Minneapolis office.

We are seeking a highly skilled professional who thrives in a fast-paced deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative adaptability and innovation we invite you to join our team.

This role will be based in our Minneapolis office on an in-office basis. Regular in-office presence is required for day-to-day operations as well as for team meetings training opportunities and relationship building.

Position Summary

The Legal Support Specialist will provide high-level secretarial and administrative support and assist attorneys in preparing litigation cases from onset through post-trial; document production and management data mining research; obtaining and organizing case files on a daily basis; preparing organizing and maintaining deposition materials and summaries; assisting with trial and mediation preparations; enter time; assist with document production including creation and editing of various legal forms correspondence and documents. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Handles scheduling and travel arrangements. Schedules court appearances depositions arbitrations mediations client meetings and conference calls; arranges business itineraries and coordinates lawyers travel arrangements; processes travel reimbursement maintains calendar and due dates for lawyers as required

• Organizes and coordinates flow of information. Sorts reads and annotates incoming mail and documents as required - attaches appropriate file to facilitate necessary action; determines routing signatures required and maintains follow-ups. Answers phones and directs callers to appropriate persons as circumstances warrant

• Types and composes general correspondence memos legal documents faxes reports etc. from various sources (e.g. handwritten notes tape dictation). Prepares communications outlined by lawyer in oral or written directions. Responsible for accuracy and clarity of final copy. Correlates and edits materials submitted by others. Organizes material that may be presented to lawyers in draft format. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail messenger express delivery services etc.)

• Prepares draft documents such as briefs complaints motions subpoenas summonses using firm templates and information from attorneys. Prepares motion binders and special working binders

• Formats documents as appropriate for each court (consistent with litigator filing requirement instructions)

• Coordinates multi-document filings in Federal Circuit and State courts including E-filings

• Establishes and maintains filing and records in both hard copy and electronic formats. Files information in a timely manner. Retrieves information from files as requested. Sends files to storage on a periodic basis.

• Enters lawyers time as needed and sends to accounting by month-end deadlines. Prepares client billing as required

• Researches and abstracts information and support data in preparation for meetings work projects and reports

• Takes action authorized by Lawyer or Business Director using initiative and good judgment in handling matters

• Notifies appropriate parties the status of assigned lawyers; notifies Business Director about availability to assist with overflow work

• Assists attorneys in in all stages of litigation cases from onset through post-trial

• Ascertains calendaring requirements for each matter and ensures proper maintenance of any required case calendars

• Oversees organization maintenance and appropriate utilization of documents and other case-related materials including maintenance of client-presentable and efficient work areas and case rooms

• Assists with the discovery process including preparing for deposition propounding and responding to written discovery and preparing for expert discovery

• Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results

• Performs analytical tasks including preparing witness interview memoranda reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools

• Assists with law and motion practice including assembling motion papers and exhibits coordinating filings of pleadings and briefs and ensuring proper service

• Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents

• Assists with trial preparation including creating trial notebooks identifying and organizing exhibits coordinating witness schedules maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff

• Assists with printing scanning organizing exhibit binders preparing UPS labels and certified letters

• Assists with other department activities as needed and performs additional duties and responsibilities as assigned

Qualifications

Skills & Competencies

• Established understanding of litigation laws as they relate to individuals partnerships and corporations.

• Proficiency with rules for court document filings

• Comprehension of a variety of legal court documents including complaints answers rulings judgments affidavits motions appeals table of contents/authorities subpoenas court dockets reports memos and correspondence

• Strong ability to maintain high standards use good judgment and seek out ways to contribute and anticipate needs

• Strong attention to detail organizational skills and ability to manage time effectively

• Excellent interpersonal skills communication skills and the ability to collaborate well in a team

• Position also requires the ability to work under pressure to meet strict deadlines

• Requires manual dexterity to dial a telephone enter data into a computer handle objects and operate tools.

• Some filing is required and this would entail the ability to lift files open filing cabinets and bend or stand as necessary

• While performing the duties of this job the employee is occasionally required to walk from work station to desk or to go to various offices to retrieve assignments. This position may also be sedentary and require the employee to sit for extended periods of time

Education and Prior Experience

• Bachelors Degree or equivalent experience preferred

• Minimum 5 years of experience as a legal secretary working in a business law practice with exposure to litigation

Technology

• Computer proficiency with Windows-based software and Microsoft Word Excel and Outlook as well as document management and other office technologies expertise in e-filing

• Exceptional computer skills with the ability to learn new software applications quickly

The expected pay range for this position is:

$35.08 to $41.93 per hour

Actual pay will be adjusted based on experience location and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus health insurance with an optional HSA short term disability long term disability dental insurance vision care life insurance Healthcare and Dependent Care Flexible Spending Accounts 401K vacation sick time and an employee assistance program. Additional voluntary programs include: voluntary accident insurance voluntary life voluntary disability voluntary long term care voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of non-discrimination on any protected basis.