Office Manager

Tokyo - Japan

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Help us use technology to make a big green dent in the universe!

Krakenpowers some of the most innovative global developments in energy.

Were a technology company focused on creating a smart sustainable energy system. From optimising renewable generation creating a more intelligent grid and enabling utilities to provide excellent customer experiences our operating system for energy is transforming the industry around the world in a way that benefits everyone.

Its a really exciting time in energy. Help us make a real impact on shaping a better more sustainable future.

About the role

Were looking for an Office Manager to help keep our fast-growing Japan team humming along smoothly.

As our business expands in size scope and across borders we need someone super organised proactive and full of positive energy to make sure everything behind the scenes runs like a dream. Think of yourself as the glue that holds the team together - supporting the people who are building the future of energy.

Were passionate about creating amazing tech that changes the way customers use (and think about!) energy - all in the name of a greener planet. This is a great opportunity to play a hands-on role in Krakens growth help move us toward net zero and support the energy transition in Japan.

This is an office-based role - youll need to be able to commute to our Tokyo office 4 days a week.

What youll do

Be a primary Japan contact for our executives and team as well as clients and partners
Support travel and accommodation arrangements and queries
Help to organise host and run events both internally and externally including for clients and prospective clients
Plan promote and execute internal events - whether theyre local culturally specific celebrations or part of wider Kraken global initiatives.
Manage internal and external communication across emails and slack.
Develop and maintain our health and safety standards
Youll be responsible for preparing for new starters - including managing their equipment (whether theyre joining remotely or in-office) shipping gear as needed and keeping track of onsite tech inventory and stock levels.
Managing relationships with third parties such as cleaners suppliers and serviced building management
Managing our stock of branded merchandise both office levels and for external events
Create and maintain clear helpful office-related documentation and guides - including keeping our Notion pages up to date.
Youll have the opportunity to help out in other areas of the business (marketing recruitment payroll & accounting)

What youll need

A knack for juggling stakeholders - youre confident working with all kinds of people both inside and outside the company.
Some experience (or exposure) to health & safety processes - and bonus points if you hold the Japan National Class 2 Health & Safety Supervisor certification!
A love for planning and hosting events - whether its a team offsite or a last-minute lunch run you make it happen.
An organised methodical approach to getting things done - youre the kind of person who lives by checklists (and enjoys ticking them off).
The ability to wear multiple hats - you can handle lots of moving parts in a fast-paced ever-changing environment.
Fluency in English and native-level Japanese - youre comfortable switching between both without missing a beat.

Kraken is a certified Great Place to Work in France Germany Spain Japan and the UK we are one of the Best Workplaces on Glassdoor with a score of 4.7. Check out our Welcome to the Jungle site (FR/EN) to learn more about our teams and culture.

Are you ready for a career with us We want to ensure you have all the tools and environment you need to unleash your potential. If you have any specific accommodations or a unique preference please contact us at and well do what we can to customise your interview process for comfort and maximum magic!

Studies have shown that some groups of people like women are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are if you like one of our jobs we encourage you to apply as you might just be the candidate we hire. Across Kraken were looking for genuinely decent people who are honest and empathetic. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer we do not discriminate on the basis of any protected attribute. We consider all applicants without regard to race colour religion national origin age sex gender identity or expression sexual orientation marital or veteran status disability or any other legally protected status. U.S. based candidates can learn more about their EEO rights here.

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Required Experience:

Help us use technology to make a big green dent in the universe!Krakenpowers some of the most innovative global developments in energy.Were a technology company focused on creating a smart sustainable energy system. From optimising renewable generation creating a more intelligent grid and enabling u...