Senior Administrative Assistant
Senior Administrative Assistant
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Job Description
Become an integral part of the Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented with a focus on attention to detail and quality.
As a Senior Administrative Assistant in Consumer and Community Banking-Card Services you will need to work well in a team environment be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures processes and techniques to complete assignments in line with the departments activities and goals.
Job responsibilities
- Facilitate staff onboarding and offboarding by collaborating with team leaders for equipment setup and system access.
- Engage with fellow administrators at our Elgin site and coordinate events.
- Coordinate and manage logistics for internal and external meetings including arranging complex domestic and international travel.
- Organize offsite conferences and external events including catering and transportation fostering positive partnerships with the administrative assistants team.
- Process invoices and travel and expense claims ensuring adherence to policies and guidelines. Serve as a subject matter expert on policies and procedures.
- Compose high-quality emails and messages for individuals at all organizational levels.
- Maintain complex and detailed calendars manage routine activities independently and provide advance notice of any issues or delays. Lead and coordinate ad hoc projects as requested.
- Create and edit spreadsheets and presentations for client meetings including printing and binding.
- Maintain departmental documents including current organizational charts and expenses.
- Support readiness projects and help lead site objectives.
- Partner with production operations support.
Required qualifications capabilities and skills
- At least three years of administrative experience
- Advanced ability to organize
- Discretion and good judgment in confidential situations and proven experience interacting with senior management
- Strong interpersonal written and oral communication skills
- Strong proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Preferred qualifications capabilities and skills
- Experience supporting at the Managing Director level (or equivalent) or above
- College degree is a plus
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option
Required Experience:
Senior IC
Employment Type
Full-Time
