Business Operations Manager
Business Operations Manager
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$ 98721 - 121706
1 Vacancy
Job Description
About USC and Residential Education
Situated in the dynamic heart of Los Angeleswhere innovation culture and history convergeUSC stands at the crossroads of global influence soon to host the LA 2028 Olympics and other world-renowned events. The Residential Education staff at the University of Southern California plays a vital role in shaping the student experience for over 9500 residents living within USC Housing.
Within this energetic and prestigious environment the Business Operations Manager serves as a full-time professional who helps transform residential spaces into thriving communities. The Business Operations Manager is essential to fostering connection support and leadership among students while cultivating a sense of purpose and pride in Trojan life. As a proud member of the Big Ten USCs rich traditions spirited culture and expansive opportunities provide a powerful backdrop for the Business Operation Managers workimpacting lives building community and advancing the values that define the Trojan Family.
Job Summary:
The Business Operations Manager performs a variety of administrative services critical to the operations for the Office for Residential Education (ResEd). As part of the ResEd Leadership team this position reports to the Director of Residential Education and supervises the Administrative Assistant and ResEd student workers. Additionally this position supports the financial operations for Campus Activities which includes Undergraduate Student Government Graduate Student Government Late Night SC and Recognized Student Organizations.
The Business Operations Manager will oversee the administrative operations of a multi-faceted department including fiscal management and office management. This position is responsible for the budget planning process and budget projections along with the administration and management of fiscal resources to meet the day-to-day needs of the department. Regular/recurring responsibilities will include processing and approving purchase orders requisitions travel reimbursements and tracking and analyzing expenditures of the Residential Education staff. The incumbent manages our main and satellite offices operations including the supervision of the Administrative Assistant who helps coordinate the office equipment spaces technology resources and overall customer service.
Job Accountabilities:
- Develop monitor and manage departmental budget in the USC Financial Management Platforms Workday and Concur. Reconcile expenses against monthly statements and track payments of invoices purchase orders and requisitions. Identify new vendors and negotiate rates for Residential Education materials event rentals and space reservations.
- Manage the operations of the main office and satellite offices within USC Housing communities.
- Management of technology including an inventory of cell phones desktop computers laptops tablets a conference room television/webcast system and operationally specific pieces of equipment and software systems.
- Hire train and supervise one full-time staff and approximately 5-7 student workers. Monitor reported work hours and reconcile against budgeted and expensed hours.
- Supervise train and provide guidance to staff regarding fiscal operations. Monitor work and performance related to managing fiscal operations.
- Maintain compliance records ensuring that all staff have completed any required university and division training or certifications.
- Manage the Administrative Assistants responsibilities when they are out of the office.
- In addition the successful candidate will demonstrate through ideas words and actions a strong commitment toUSCs Unifying Values.
- Performs other related duties as assigned or requested.
Preferred Qualifications
Education
- Masters degree
- Combined experience/education as substitute for minimum education
Field of Expertise
- Experience in supervising administrative operations of multi-faceted department preferably within a university setting
- Office management experience combined with specialized knowledge of university policies and procedures preferably those of USC
- Office management combined with experience in budget administration
- Experience within a student affairs residential life or university housing office
- Familiarity with Workday Financial platforms
Minimum Qualifications
Education
- Bachelors degree
- Combined experience/education as substitute for minimum education
Minimum Experience
- 5 years
- Experience in supervising administrative operations of a multi-faceted department preferably within a university setting
Salary Range: The annual base salary range for this position is $98721.31$121706.62. When determining an offer the University of Southern California considers factors such as the scope and responsibilities of the role the candidates experience education training key skills internal peer alignment applicable laws contractual requirements grant funding and market conditions.
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Required Education: Bachelors degree- Combined experience/education as substitute for minimum education
Required Experience:
- Five years
- Combined experience/education as substitute for minimum experience
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at or by email at. Inquiries will be treated as confidential to the extent permitted by law.
- Notice of Non-discrimination
- Employment Equity
- Read USCs Clery Act Annual Security Report
- USC is a smoke-free environment
- Digital Accessibility
If you are a current USC employee please apply to thisUSC job posting in Workday by copying and pasting this link into your browser:
Experience:Manager
Employment Type
Full-Time
Key Skills
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