Executive, Office Admin
Executive, Office Admin
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Job Description
We are seeking an Executive Office Administrator to support general office operations asset management and the coordination of seminars events and academic visits at IDMxS while working cross-functionally with stakeholders in a dynamic fast-paced environment.
Responsibilities:
Provide overall event management coordination including managing stakeholders planning and execution. This includes liaison and support to speakers and/or VIP guests on flights and hotel bookings.
Source evaluate negotiate and manage third party vendors and/or venues for the respective events/seminars.
Coordinate and manage external vendors support logistics preparation and assist in the execution of the events/initiatives.
Responsible for scheduling internal/external engagements arranging virtual meetings/conference calls.
Assist with public outreach via website and preparation of marketing related materials.
Assist with day-to-day operations of the office such as office purchases asset management monitoring of office and pantry supplies.
Other administrative duties as assigned by the supervisor.
Requirements:
University Degree in any discipline.
Minimally 4 years of post-degree working experience including event management and secretarial experience is an added advantage.
Strong communications and interpersonal skills with a demonstrated ability in handling external vendors.
Proficient in Excel and MS Adobe Powerpoint Access
We regret that only shortlisted candidates will be notified.
Hiring Institution: NTUEmployment Type
Full-Time
