Data Manager / Executive Assistant I
Data Manager / Executive Assistant I
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$ 43738 - 76542
1 Vacancy
Job Description
Description of Work
- Anticipated Vacancy
*Please note effective 07/01/2024 this position is subject to the provisions of NC G.S.115C and exempt from the State Personnel Act. For further information about 115c please refer toSession Law 2023-10 (Download PDF reader)(Download PDF reader). *This position is equivalent to that of a Data Manager in the North Carolina Public School System.
This position is in Wilson NC and has a maximum recruitment range of $58000.
The Eastern North Carolina School for the Deaf (ENCSD) is an independent state residential school serving the 54 easternmost counties that provides a specialized learning environment for deaf and hard of hearing students kindergarten through 12th grade following a typical school calendar. The ENCSD offers students an academic setting with standards-based instruction low classroom ratios career and vocational skills development current technology and an overall accessible environment for learning through American Sign Language. A boarding program is available for enrolled students residing outside of Wilson County. The ENCSD seeks to promote both intentional and experiential learning to provide continued advancement in student academic achievement and social/emotional well-being.
The major purpose of this position is to provide data management and high-level clerical/administrative support services to the School Principal/K-12 Academic Department.
Duties include:
- Managing student data in NCSIS including enrollments withdrawals student/teacher/room schedules transcripts test scores immunizations and demographics.
- Monitoring the entry of attendance and grades by teachers into NCSIS.
- Monitoring student absences for correct excused/unexcused coding prepares student absence lists and daily absence bulletin.
- Employing the NCSIS program to generate reports to satisfy the requirements of ENCSD school administrators local and state government law enforcement and health agencies as well as the North Carolina Department of Public Instruction.
- Processes entries and withdrawal from the school. Enrolls new students throughout the year in NCSIS. Entering basic student and demographic information and keeps the records current.
- Processes arriving students cumulative records. Preparing cumulative records for departing students. Withdraws departing student from Infinite Campus (formerly PowerSchool). Maintaining files of arriving/departing students cumulative records. Copying and sending cumulative records for withdrawing students and maintains a log of students who entered and departed the school throughout the year.
- Collecting data for and printing marking period report cards and requests cumulative records for new students.
- Providing full clerical support for the K-12 Academic Department.
Knowledge Skills and Abilities / Competencies
The Knowledge Skills and Abilities listed below along with the Minimum Education and Experience requirements are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application.
To qualify for this position applicants must document on the application that they possessALLof the following:
- Considerable knowledge of computers networking and/or office practices.
- Considerable knowledge of office procedures.
- Considerable knowledge of word processing skills spreadsheet and/or database creation and/or maintenance.
Management will give preference to applicants with NCSIS and/or experience working in an Executive Assistant Administrative or Data Management role in a School.
Helpful but not required: The ability to communicate using American Sign Language. If not already proficient in American Sign Language the selected candidate will be required to attend American Sign Language classes free of charge during work time on the campus of Eastern NC School for the Deaf.Minimum Education and Experience Requirements
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See for details.
Bachelors degree preferably in business administration or a related discipline from an appropriately accredited institution; or
Associates degree in secretarial science business administration or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; or
High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.
Supplemental and Contact Information
The ENCSD offers students an academic setting with standards-based instruction low classroom ratios career and vocational skills development current technology and an overall accessible environment for learning through American Sign Language. A boarding program is available for enrolled students residing outside of Wilson County. The ENCSD seeks to promote both intentional and experiential learning to provide continued advancement in student academic achievement and social/emotional well-being.
All applicants must complete and submit a state application for employment by 12:00 am on the closing date or the application will be deemed untimely and will not be processed. This includes paper application submissions.
The Eastern NC School for the Deaf selects applicants for employment based on an appropriate licensing job-related knowledge skills and abilities without regard to race color gender national origin religion age disability political affiliation or political influence.
Degrees must be from an appropriately accredited institution.
Pre-employment drug testing and criminal background checks are required for all positions at Eastern NC School for the Deaf.
Applicants seeking Veterans Preference for employment with State Government must attach either a Form DD-214.
Applicants seeking National Guard preference must attach an NGB 23A (RPAS) if they are a current member of the NC National Guard. If an applicant is a former NC National Guard Member who served for at least 6 years and was discharged under honorable conditions they must attach either a DD256 or NGB 22 along with their State application.
Applicants with degrees not conferred at a United States college or university must attach a degree verification that their degree is equivalent to a similar degree form a US institution.
Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) and/or applicants who do not have access to submit an application online can submit their application via mail or by fax. All paper applications should indicate the position number and job title in the section Jobs Applied For. A North Carolina government paper application: PD107
Mailing address:
Eastern NC School for the Deaf
Office of Human Resources
1311 US HWY 301 South
Wilson NC 27893
Fax #:
Employment Type
Full-Time
