Management Assistant - 7 Month FTC
Management Assistant - 7 Month FTC
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Salary Not Disclosed
1 Vacancy
Job Description
About Citco:
The Citco Banks offer our clients the ability to transact place cash on deposit and access foreign exchange markets and loan facilities. Operating from multiple locations globally we provide custody and depositary services and credit facilities with our solutions fully integrated with our fund administration and corporate and trust offerings.
About the Team & Business Line:
Citco Bank provides fully integrated transaction deposit foreign exchange and credit facilities to our Fund Services and Governance Services clients. Operating in strategic global centres Citco Bank provides access to best-in-class process and technology.
As a core member of our Compliance team you will work closely with internal stakeholders and cross-functional teams to minimize operational risks and ensure our clients experience seamless delivery acrossbanking services.
Responsibilities
About the Role:
The role will be part of the CBN Corporate Office in Amsterdam. The Management Assistant supports the Corporate Secretary facilitating the members of the Management Board (MB) and Supervisory Board (SB) in their activities and responsibilities. The Management Assistant reports to the CBN Chief Operations Officer but will work closely with all the CBN Management Board and its Corporate Secretary.
- You will prepare documents briefing papers reports and presentations on behalf of Management
- Support the Corporate Secretary including in the arranging of registration of authorized signatories with Chamber of Commerce processing corporate documents (incl. translation and being notarized and apostilled) and the preparation of responses to information requests e.g. KYC related of related financial parties
- Help plan and facilitate company-wide events and staff engagement actions including townhalls staff broadcast emails and other internal communications
- Arrange and facilitate meetings ensuring all parties can attend and room availability
- Take the minutes of Management related meetings distribute associate documents and monitors and follows-up for the timely completion of action points Prepare and facilitate the participation of the MB and SB members in seminars congresses and annual meetings outside the bank
- Make travel and visa arrangements. Handle the MBs and SBs expense declarations
- Handle incoming emails postal mail telephone calls (incoming / outgoing); administer them efficiently and professionally including monitoring and follow up as required
- Provide support to the MB as requested including manage absence administration
- Support in the daily maintenance of the Amsterdam office conditions (incl. monitoring document security and clean desk policy)
- Other duties as requested
Qualifications
About You:
- You have a Bachelors Executive Office Management or equivalent experience
- 1-2 years of relevant experience in the financial sector
- Strong capability in office computer system (especially MS Office Outlook Word Excel PowerPoint SharePoint Teams)
- Strong written and communication skills in English and Dutch
- Excellent organization skill has a track record of timely correct meeting of deliverables
- Able to work independently as well as part of a team
- Hands-on mentality pro-active result driven
- Good interpersonal skills in relationships with management as well as staff at all levels
- The successful candidate takes ownership and performs their duties with integrity confidence and credibility.
Our Benefits
Your well being is of paramount importance to us and central to our success. We provide a range of benefits training and education support and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.
We embrace diversity prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength fostering innovation and mutual respect.
Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.
Required Experience:
Contract
Employment Type
Part-Time
