Athletics Operations Coordinator
Athletics Operations Coordinator
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$ 60000 - 65000
1 Vacancy
Job Description
Job Details
Description
Latin School of Chicago is seeking an Athletics Operations Coordinator to join our team!
Latin School of Chicago provides its students with a rigorous and innovative educational program in a community that embraces diversity of people cultures and ideas. Latin inspires its students to pursue their passions and lead lives of purpose and excellence.
The Athletics Operations Coordinator provides a wide variety of administrative support duties for the Athletic department at Latin School of Chicago including game and event coordination transportation communications records management meeting preparation and general office maintenance. This is a 12 month position; 9am-5:30pm. Some evening and Saturday event attendance is required.
DUTIES & RESPONSIBILITIES
General Office
- Greet in-person visitors and answer email inquiries
- Maintain appearance of the athletics office ensuring it is clean well-stocked and orderly
- Submit invoices to the business office
Game Management
- Ensure that rosters schedules and facility information is up-to-date and consistent across platforms
- Arrange for game day table workers
- Check in officials and visiting teams for indoor contests
- Manage facility maintenance and home game set up requests with Latin Operations Department
Transportation Management
- Schedule manage and track transportation for athletic events (contests and practices) which may include selecting cost-effective vendors
- Verify and code invoices for accuracy
- Check buses in as they arrive and direct coaches and students to their respective bus after school
- Out-of-town travel arrangements for overnight trips for coaches and teams
Events - attend and/or assist with the following events
- End of Season Sports Celebrations
- Assist in planning and preparation from coordinating facility setup and video projection to printed materials and awards as well as communication with coaches parents and others
- Place award orders
- Meetings
- Prepare for Coach and Team meetings: food order paperwork meeting space etc.
- Meeting slide shows
- College Signing Day
- Athlete folders and signage
- Senior Night
- Coordinate with coaches to determine senior night for each team each season
- Order flowers
- Seasonal Special events
- Fall - Homecoming Winter - Basketball Big Games and Spring - Field Day Frenzy
Coaches
- Assist coaches onboarding with HR
- Track coaches certifications and requirements
- Schedule CPR dates
- Organize and provide team rosters
- Weekly coaches email
- Share facilities calendar and bus schedule
Athlete Registration
- Manage Middle and Upper School athlete registrations
- Assist trainers and nurse in maintaining appropriate medical forms to comply with IHSA regulations
Other Athletic department support duties:
- Schedule upkeep and repair for equipment in Fitness Center
- Schedule team pictures each season
- Assist with uniform handout and collection
- Maintain uniform inventory for accuracy
- Attend weekly AD team meetings and bi-weekly individual meetings with Director of Athletic Operations
Other duties as assigned by the Director of Athletic Operations
Qualifications
- Bachelors degree preferred
- 3 years experience in office setting school experience preferred
- Thrives in a busy environment with a wide variety of tasks
- Computer savvy: Able to learn new computer systems and programs quickly. Expertise in most of the following is desired: Excel Google Sheets Magnus Blackbaud PowerPoint Google Docs Microsoft Word
- Excited to support Roman Athletics and our 65 athletic teams and clubs!
Latin School of Chicago is committed to bringing together a diverse faculty staff and student body. We encourage candidates who represent the broad diverse community to which we aspire.
Latin School of Chicago is an Equal Opportunity Employer committed to an inclusive school experience for all.
Required Experience:
IC
Employment Type
Full-Time
