Executive Assistant
Executive Assistant
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Job Description
Job Description:
About Our Organization:
Dow Jones is a global provider of news and business information delivering content to consumers and organizations around the world across multiple formats including print digital mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the worlds largest news-gathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal Americas largest newspaper by paid circulation; Barrons MarketWatch Mansion Global Financial News Investors Business Daily Factiva Dow Jones Risk & Compliance Dow Jones Newswires OPIS and Chemical Market Analytics. Dow Jones is a division of News Corp (Nasdaq: NWS NWSA; ASX: NWS NWSLV).
About the Role
You will play an important role in providing comprehensive administrative support. We ask that you be detail-oriented and have great organisation skills and the ability to handle a wide range of tasks efficiently. The Executive Assistant serves as a vital link between the executives and other team members clients and external stakeholders. You are a self-starter and resourceful able to adapt to fast changes. You will report to the GM of the Middle East and SVP of the Trust.
You Will:
- Support the GM of the Middle East (based in Dubai) and The SVP of the Trust (based in London)
- Be based in our London office and work a hybrid schedule (3 days a week in the office)
- Be responsible for calendar management: Coordinate and manage the executives daily schedule including meetings appointments travel arrangements and other commitments. Ensure that the executive is well-prepared for all engagements.
- Support time management: Help the executive prioritize tasks and commitments ensuring deadlines are met and projects are on track. Look ahead and preempt challenges.
- Manage all travel arrangements: Manage travel arrangements including booking flights accommodations ground transportation and handling travel itineraries.
- Own Expense Management: Process expense reports and manage reimbursements for the executives business-related expenditures.
- Coordinate Meeting needs: Arrange and coordinate meetings with various internal and external Stakeholders. This includes conference room bookings set-up and catering where needed.
- Help with communication where needed: Handle incoming and outgoing communications including emails phone calls and correspondence. Screen and prioritize messages responding on behalf of the executive when necessary or forwarding important matters for their attention.
- Work collaboratively with the teams other EAs (based in NYC) and provide coverage where needed.
- Maintain strict confidentiality and handle sensitive information with discretion and professionalism.
- Project Support: Assist with various projects as assigned by the executive which may involve research data analysis and preparing reports.
- Support our salesforce management efforts with different sourcing data cleaning and tasks
- Support the Trade Marketing efforts with ad hoc projects and barter deals.
You Have:
- Experience using different functions within Google Suite and Google drive.
- 4 years experience in the administrative assistant field supporting C-suite executives
- Knowledgeable about company policy and procedures department and personnel and of the information industry in general.
- Customer-focused (internal and external) - liaises with staff and clients of all levels.
- The ability to maintain professional demeanor and calm composure under deadline pressures and in sensitive or stressful situations.
- Experience maintaining confidential information with great judgment and discretion.
- Ability to manage multiple projects and people simultaneously.
- Positive problem solving attitude.
- Team-oriented ability to bring people together and organize/plan events.
Our Benefits
- Comprehensive Healthcare Plans
- Paid Time Off
- Retirement Plans
- Comprehensive Medical Dental and Vision Insurance Plans
- Education Benefits
- Paid Maternity and Paternity Leave
- Family Care Benefits
- Commuter Transit Program
- Subscription Discounts
- Employee Referral Program
#LI-Hybrid
Reasonable accommodation: Dow Jones Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity or expression pregnancy age national origin disability status genetic information protected veteran status or any other characteristic protected by law. EEO/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application due to a disability email us at Please put Reasonable Accommodation in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.Business Area:
Dow Jones - Media SalesJob Category:
Administration Facilities & SecretarialUnion Status:
Union roleEmployment Type
Full-Time
