Office Coordinator
Office Coordinator
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1 Vacancy
Job Description
Job Summary:
The Office Coordinator plays a pivotal role in ensuring the smooth day-to-day operations of the office environment. This position combines administrative and organizational responsibilities to support the efficiency and functionality of the workplace. The Office Coordinator serves as a central point of contact for various tasks and is responsible for coordinating office activities to enhance productivity and create a positive working atmosphere.
Responsibilities:
Answering Phones:
- Professionally handle incoming calls directing them to the appropriate personnel or providing information as needed.
- Ensure prompt and courteous communication with callers.
Supply Management:
- Efficiently manage the procurement of office supplies maintaining optimal inventory levels.
- Collaborate with vendors to negotiate pricing and ensure timely deliveries.
Equipment Maintenance:
- Oversee regular maintenance and servicing of office equipment to ensure functionality.
- Coordinate repairs and replacements to minimize disruptions in daily operations.
Mail Handling:
- Receive sort and distribute incoming mail accurately and in a timely manner.
- Process outgoing mail including sending checks promptly to the accounting department.
Office Errands:
- Execute various office-related errands.
- Ensure the completion of assigned duties to support daily operations.
Event Planning:
- Coordinate and execute office events meetings and gatherings.
- Manage coordination including venue booking catering and coordination of materials.
Guest Relations:
- Welcome and assist guests ensuring a positive and comfortable experience in the office.
- Provide support and information to visitors as needed.
- New Hire Onboarding
- Assist in the onboarding process for new hires facilitating a smooth integration into the organization.
- Coordinate orientation activities prepare materials and provide support during initial training.
*This description is not meant to be all-inclusive and may be modified from time to time at the discretion of management*
Requirements:
- Unquestionable character and work ethic takes ownership of work is accountable and learns from mistakes and regularly goes above and beyond the call of duty
- Outstanding communication skills with demonstrated ability to build effective working relationships across all levels within the organization
- Strong organizational skills are essential for success in this role
- Ability to frequently handle pressures related to meeting deadlines and working on projects requiring concentration and attention to detail
- Excellent problem-solving skills
- Proactive and detail-oriented
- Strong interpersonal and customer service skills
- Ability to work independently and collaboratively within a team
- Flexibility to adapt to changing priorities
Education/Experience:
- Proven experience as an Office Coordinator or in a similar administrative role
- Strong organizational and multitasking skills
- Excellent verbal and written communication abilities
- Proficiency in Microsoft Office Suite and other relevant software
- Ability to maintain confidentiality and handle sensitive information
- Problem-solving and decision-making capabilities
Benefits & Perks:
- Competitive Compensation
- Industry-Leading Healthcare
- Savings and Investments
- Charitable Giving Programs
- Opportunities for Growth
- Educational Resources
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Acrisure is committed to employing a diverse workforce. All applicants will be considered foremploymentwithout attention to race color religion age sex sexual orientation gender identity national origin veteran or disability status. California residents can learn more about our privacy practices for applicants by visiting the Acrisure California Applicant Privacy Policy available at Executive Search Firms & Staffing Agencies: Acrisure does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered Acrisures property and Acrisure will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting Acrisures Human Resources Talent Department.
Required Experience:
IC
Employment Type
Full-Time
