Secondary School Office Assistant - 40% Term Assignment (External Posting - for ESP Casuals/Terms)

External Posting - applications from approved casual and term ESP members and external applicants. (Regular (permanent) ESP employees must apply to the Internal posting)

About the OCDSB: The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students parents and the community at large. Our schools are teaching communities where principals vice-principals teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative dynamic committed professional to join our team:

SECONDARY SCHOOL OFFICE ASSISTANT

Location: Osgoode Township High School
Position Status: 40% Term Assignment to July 6 2026
Work Year: Works 10.5 months per year
Hours of Work: Thursdays and Fridays 7:30 am - 3:30pm; 14 hours per week
Affiliation: OSSTF District 25 - Educational Support Professionals (ESP)
Salary range: $22.98 to $28.52 per hour (Level 4)
Effective: Immediately

Job Summary

Under the direction of the Secondary School Office Administrator the Secondary School Office Assistant assists staff students parents and public; ensures the safety and well being of students maintains student and staff information; and supports the school office. The Office Assistant may be assigned to one or more areas: main office front reception school generated and/or board funded accounts assisting in the school library and/or supporting guidance office.

• Completion of a secondary school diploma and 1 to 2 years related experience; or an equivalent combination of education and experience. Continual upgrading of computer skills is required.
• Familiarity with relevant legislation including Municipal Freedom of Information and Protection of Privacy Act; The Immunization of School Pupils Act Ministry Ontario Student Record (OSR) Guidelines;
• familiarity with OCDSB and school policies and procedures including OCDSB Admissions-Enrollment Guidelines OCDSB Purchasing Manual etc.;
• proficiency in the operation of word-processing database accounting software spreadsheet desktop publishing electronic mail integrated and other software applications; use of google applications including email and calendaring.
• ability to operate standard office equipment and administer public address system;
• organizational and time-management skills required to prioritize work.
• Writing skills required to prepare correspondence/reports.
• Interpersonal and communication skills to exchange and clarify information Board and school policies and to understand and respond to inquiries using tact diplomacy and discretion when dealing with public staff and students.
• Accounting skills to maintain budget (only if applicable to the assignment)
• First Aid certification would be an asset.

Applications will be considered in accordance with the ESP Collective Agreement in the following order:

1. Applications from Regular full-time and part-time employees within ESP bargaining unit are given first consideration. (Apply to the Internal Posting)

2. Applications from term and casual employees within ESP bargaining unit are given 2nd consideration. (Apply to the External Posting)

3. Applications from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted. (Apply to the External Posting)

Vacancies are posted as Internal and External. Casual and Term employees must apply to the posting marked as External posting.

Evaluation & Assessment:In accordance with the Ottawa-Carleton District School Boards Administrative and Support Staff Selection Process candidates will be assessed using the following four (4) identified areas of performance: Organizational and Management Skills Communication Interpersonal Skills and Knowledge and Practice as they relate to the duties qualifications knowledge and education outlined above.