Supervisor, Housing Services Project Management Office

ABOUT US

Almost 1.2 million residents call York Region home making it one of the largest regions in Canada and the fastest growing with a population thats expected to grow to more than 2 million by 2041. Our geography which is comprised of about 1800 square kilometers over nine different municipalities is as beautiful interesting and diverse as our government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canadas Best Employers by Forbes we offer a collaborative progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace aligned with our vision to create strong caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health dental and life insurance access to a 24/7 Employee and Family Assistance Programand corporate discounts and purchase plans for day-to-day products and services.
• Inclusive and Diverse Workforce - Were committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential participate freely in society and live with respect dignity and freedom from discrimination. Our robust Inclusion Diversity Equity and Accessibility program continues to grow and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE
Reporting to the Manager Infrastructure Asset Management and Capital Support this position is responsible for leading the Housing Services Project Management Office. Key responsibilities include developing and maintaining project management frameworks ensuring continuous improvement and quality control of project management processes and technology utilization. Other key responsibilities include developing and maintain technical specifications and standards project cost estimates costing databases multi-year capital budgets business cases and associated funding applications. Additionally this role also involves fostering collaborative relationships with other Regional capital delivery groups and support departments to ensure alignment with Regional best practices.

WHAT YOU WILL BE DOING

• Collaborates/works with partners and follows the corporate strategic leadership planning and direction related to this function to ensure alignment with corporate objectives and direction.
• Develops and implements a comprehensive project management framework and governance structure based on industry best practices (e.g. Project Management Institute standards) for the Branch that defines the processes scope roles and responsibilities for managing projects from start to finish.
• Establishes and maintains standards for project management practices including principles templates technical specifications and delivery methodologies to ensure consistency and quality across all projects.
• Develops a structured system for organizing and storing project-related documents including standard electronic project directories physical files standard templates and managing computerized systems for project management.
• Identifies key performance indicators (KPIs) and metrics that align with project and Branch goals implements systems and process to continuously monitor and track performance and regularly generates and distributes performance reports to stakeholders.
• Develops implements and maintains processes for continuous improvements including a lessons learned database to review project successes and areas needing improvement and promotes the use of lessons learned database to inform future projects and improve project management practices.
• Leads the development implementation monitoring and maintenance of a Project Portfolio Management (PPM) system that integrates key project management functions including scope schedule budget and risk management.
• Conducts detailed analysis to develop accurate cost estimates for new projects and maintains costing databases ensuring data is accurate and reflective of current market conditions.
• Works closely with management team to develop the branchs annual and multi-year capital plan budget and long-term outlook.
• Collaborates with Branch Departmental and Regional finance teams on budget development submission and tracking.
• Collaborates with Departmental and Regional procurement teams and coordinates efforts to forecast and maintain a database of planned and ongoing procurements.
• Assists with management team budget and expense management.
• Develops relationships with other regional capital delivery groups and supporting departments to ensure alignment with regional best practices.

WHAT WE ARE LOOKING FOR

• Successful completion of a University Degree in a relevant field or approved equivalent combination of education and experience.
• Minimum five (5) years experience in building capital project management and minimum one (1) year of direct supervisory experience.
• Certified as a Project Management Professional (PMP) or equivalent experience.
• Knowledge of the theory principles and practices related to building planning design construction architectural and engineering principles.
• Excellent knowledge of project management best practices in the building development and construction industry.
• Ability to demonstrate the Regions leadership and core competencies.
• Demonstrated report writing analytical and project management skills to meet program objectives and work to tight deadlines.
• Demonstrated ability to plan coordinate implement and evaluate programs and services in assigned program area and to develop and implement change management plans.
• Staff supervisory skills including knowledge of collective agreement administration and interpretation labour relations principles and practices and relevant employment legislation.