Office Services Executive
Office Services Executive
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Reports to: Operations and Facilities Manager
Description: To assist the Operations and Facilities Manager in carrying out overall office administrative matters so as to maintain and develop an excellent working environment.
Duties & Responsibilities:
Primary Responsibilities
- To maintain office areas fixtures and fittings.
- To maintain and purchase office equipment/
- To ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- To maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- To order office supplies.
- To arrange food and beverages for meetings and events.
- To assist with the renewal of service agreements for office items insurance and road tax for company vehicles.
- To maintain and update contact lists
- To update information to the office Intranet as and when required.
- To maintain and update new joiners / staff movement information to OMNIS Staff Directories and Intranet.
- To maintain and update the office map with staff movement /workstation movement as and when required.
- To develop and maintain a filing system.
- To assist with the preparation of reports.
- To submit and reconcile expense reports
- To process payments for contractors and suppliers.
- To process claims for dispatch and driver.
- To liaise with the building management on matters related to work permit.
- To apply for abuilding and office access card for new employees.
- To receive letters packages etc. and distribute them
- To book travel arrangements.
- To cover front desk.
- To organize travel arrangements for visitors.
- To keep track and update of Travelers Information.
- To organize and schedule meetings and appointments.
- To produce and distribute correspondence memos letters faxes and forms.
Additional Responsibilities
- To develop and update administrative systems to make them more efficient.
- To resolve administrative problems.
- To assist with the ad hoc projects when required.
Education:
- Candidate must possess at least a Diploma Advanced / Higher /Graduate Diploma in Business Studies / Administration / Management or equivalent.
- At least 1 year of working experience in related field is required.
- Good communication and interaction skills
- Able to work independently as well as in a team.
- Strong administrative skills able to multi-task with excellent attention to detail.
- Proactive result-oriented self-reliant and assertive.
- Possess a positive mindset and able to work in a fast-paced environment.
- Computer literacy is critical and proficiency in Microsoft Office is a must.
Employment Type
Full Time
