Senior Procurement and Compliance Officer
Senior Procurement and Compliance Officer
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Job Description
Overview
Post Title:
Senior Procurement and Compliance Officer
Post Status:
Permanent
Department
Finance Department
Location:
Beaumont Hospital Dublin 9
Reports to:
To the Head of Procurement / Deputy Head of Procurement
Salary:
Appointment will be made on Grade VII salary scale
(60013 - 78015 LSI) at a point in line with Government pay policy.
Hours of work:
Full Time - 35 hours per week
12 noon on 27/8/2025
Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.
INTRODUCTION
The Procurement Function of Beaumont Hospital is responsible for ensuring the Hospitals compliance with national and European purchasing regulations. The Procurement Function awards contracts for a range of medical and non-medical supply and service requirements and for high-value capital projects. Through the deployment of strategic purchasing solutions the Procurement Function safeguards the attainment of value-for-money regarding the discharge of public funds and effectively manages contractual risk on behalf of end-users throughout the Hospital. Additionally and as required the Procurement Function provides support and advice to RCSI Hospitals concerning the procurement activities of the Group as a whole and its constituent hospitals.
The role in question necessitates a demonstrable understanding of all aspects of public procurement as a regulated activity. The successful candidate will manage complex tendering procedures will lead cross-functional project teams and will provide support and advice to end-users throughout Beaumont Hospital. As necessary the successful candidate will assist the Head of Procurement in providing procurement support and advice to the HSE Dublin and North East Health Region. The successful candidate will be responsible for preparing and analysing compliance reports together with identifying instances of non-compliant purchasing.
Responsibilities
General
- As necessary deputising for the Head of Procurement / Deputy Head of Procurement in respect of the management of the Procurement Function of Beaumont Hospital (to include overseeing the successful delivery of strategic projects improved compliance and the attainment of value for money);
- Preparing reviewing and amending contracts service level agreements and terms and conditions on behalf of Beaumont Hospital thereby mitigating risk;
- Utilising innovative procurement techniques to maximise purchasing outcomes for Beaumont Hospital (e.g. competitive dialogue procedures negotiated procedures and managed equipment service arrangements);
- Liaising with HBS Procurement and the Office of Government Procurement as appropriate to determine Beaumont Hospitals participation in national procurement projects ensuring that Beaumont Hospitals requirements are prioritised in a national context;
- Managing and developing the staff of the Procurement Function to include supervision recruitment training and coaching as required;
- Ensuring a high level of communication within the Department promoting good industrial relations in employment practices and maintaining staff discipline;
- Maintaining an expertise in respect of public procurement jurisprudence regulatory amendments and industry developments.
- Maintaining records for audit purposes and interacting with the C&AG in respect of procurement compliance.
Tendering
- Ensuring Beaumont Hospitals continued compliance with the public procurement regulations through the conduct of public tendering competitions to include the development of technical specifications liaison with end-users the management of evaluation processes and the notification of tenderers;
- Successfully managing complaints and challenges arising from unsuccessful tenderers thereby mitigating the risk of formal legal challenge and avoiding attendant costs;
- Negotiating drafting and implementing contractual terms for the appointment of all new suppliers and service providers;
- Liaising as appropriate with all external stakeholders (i.e. the HSE the Office of Government Procurement and RCSI Hospitals) in order to fully avail of any benefits arising from any shared procurement and supply chain models implemented.
Compliance Transactional Purchasing and Supplies
- Supporting the Head of Procurement in respect of the ongoing modernisation of the Hospitals Supplies Department to include monitoring instances of non-catalogue purchasing and ensuring that best practice is safeguarded at all points of the procure-to-pay cycle;
- Ensuring that sufficient safeguards and controls are in place to drive compliance and prevent ad-hoc unauthorised purchases (e.g. New Product Request Form etc.);
- Collecting interpreting and presenting data and information regarding the Supplies Departments and Procurement Functions activities.
HSE Dublin and North East Health Region
- Assisting the Head of Procurement regarding the provision of ad-hoc support and advice to HSE Dublin and North East health region concerning public tendering competitions;
- As directed by the Head of Procurement reviewing contracts and service level agreements on behalf of HSE Dublin and North East health region ensuring the adequacy and appropriateness of any terms suggested by suppliers or service providers;
- Assisting the Head of Procurement regarding the conduct of competitive tendering procedures on behalf of HSE Dublin and North East health region.
Qualifications
Mandatory
REQUIRED SKILLS AND EXPERIENCE
- The successful candidate will possess demonstrable experience of public procurement activities in a healthcare context and will have first-hand knowledge of all aspects of public procurement as a regulated activity.
- The successful candidate will possess an understanding of financial governance arrangements applying to the public sector in general and to the healthcare sector in particular.
- The successful candidate will possess a strong track record of utilising innovative purchasing techniques including the negotiated procedure the competitive dialogue procedure and framework agreement approaches.
- The successful candidate will possess strong stakeholder engagement skills and will be comfortable liaising with senior individuals in order to arrive at optimum award this regard the successful candidate will have experience of negotiating appropriate solutions to complex commercial problems.
- The successful candidate will be fully IT literate will possess comprehensive experience of data collation and analysis and will be comfortable with the use of financial or purchasing systems.
- The successful candidate will possess exemplary verbal and written communication skills and will be capable of expressing complex instructions or advice in a clear and concise manner.
- The successful candidate will be capable of independently organising his or her workload prioritising tasks appropriately and managing competing demands upon his or her time.
- As a senior resource within the Department the successful candidate will act as a leader and will motivate team members towards the attainment of common goals.
Informal Enquiries ONLY to: (Please note NO APPLICATIONS will be accepted via the Informal Enquiries email address)
Name:
Niamh Lynch
Title:
Email address:
Telephone:
Deputy Director of Finance & Procurement
Required Experience:
Senior IC
Employment Type
Unclear
