Specialist, Meeting Compliance & Disclosure (Transparency Reporting)

Job Description

Global Meeting Compliance & Disclosure

Specialist Meeting Compliance & Disclosure (Transparency Reporting)

Objectives of this Role

Our Companys Business Services Centers (BSC) located across three regions (Americas Europe and Asia) are responsible for the timely and efficient delivery of standardized global financial processes. The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across our companys business divisions and markets.

The Global Meeting Compliance & Disclosure Specialist is responsible for overall preparation of the Transparency Reporting that are in line with all companys policies and guidelines. This role will manage Indirect Transfer of Value activities in supporting global markets Data Steward to comply with EFPIA & respective local country reporting guidelines. This role reports under the Cards Meeting & Expense function reporting to the Global Meeting Compliance & Disclosure Manager who is part of the Business Process Excellence Area of Practice under the Global Business Solutions.

Job Description and Responsibilities

Primary responsibilities for this role include but are not limited to the following:

• Data Management and Reporting:

• • Perform data reconciliation between data source (Comet Veeva) & reporting tool (Medispend) to ensure completeness & accuracy data for transparency reporting purpose.

  • Perform data correction noted from reconciliation & review performed by data stewards.

  • Prepare and submit accurate reports in compliance with local transparency regulations.

• Communication and Training:

• • Communicate data validation output and compliance requirements to relevant business units and stakeholders.

  • Provide training and support to data stewards on transparency reporting processes and requirements.

  • Updates on upcoming & new enhancement in reporting tool.

• Process Improvement:

• • Assist in the development and continuous improvement of Standard Operating Procedures (SOPs) related to transparency reporting.

  • Identify opportunities for process enhancements and lead initiatives to improve efficiency.

• Stakeholder Engagement:

• • Work closely with business units finance and compliance teams to ensure alignment on transparency reporting practices.

  • Handle inquiries related to transparency reporting and provide guidance as needed.

• Demonstrate professionalism meticulousness and attention to detail in dealing with colleagues internal clients and suppliers

• Any other duties that are within the scope spirit or purpose of the role or as reasonably requested

Qualifications

Education:

Bachelors Degree in Business Administration Science Economy Accounting Finance or any other related disciplines.

Skills Required:

Minimum of 3 years of work experience in accounting or accounts payable or finance or business administration

Intermediate MS Excel skills (Excel Power Apps Power BI PowerPoint SharePoint)

Language requirements: Able to speak read & write in

o English

Effective communication (internal & externally) skills both written and spoken in English

o Mandarin/Japanese/Korean language as advantage (able to speak read & write)

• Added advantage with skills: Lean Six Sigma Marco Power BI Automation UI path

• Strongly detail oriented and process improvement orientation

• Basic understanding and practical knowledge of processes in finance

• Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

• Strong communication interpersonal and organization skills required

• Positive and proactive attitude can-do mindset problem solving and analytical skills

Preferred:

Experience with SAP (Employee Expense Management Shopping/Purchase Order and Payment Portal Requests) Veeva CVENT Appian Service Now.

• Experience working in a Big 4 or similar audit environment

Ability to navigate through change or uncertainty

Results oriented sense of urgency knows how to prioritize ability to communicate and to create rapport with stakeholders effective communication.

• Have a broad knowledge and understanding of most meeting types be familiar with congresses/conventions travel and payments and be up to date on internal procedures guidelines and policies within our company

• Experience in a global environment setup

Required Skills:

Preferred Skills:

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Merck & Co. Inc. Rahway NJ USA also known as Merck Sharp & Dohme LLC Rahway NJ USA does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place introductions are position specific. Please no phone calls or emails.

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