Administrative Coordinator 4
Administrative Coordinator 4
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$ 2732 - 4682
1 Vacancy
Job Description
About this Job
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical preventive and rehabilitative services for all residents of the State of Louisiana.
Learn more about Louisiana Department of Health
The Office of Aging and Adult Services (OAAS) is seeking a motivated and organized professional to provide high-level administrative support in its New Orleans Regional this role youll assist regional leadership in ensuring vital programs for older adults and individuals with adult-onset disabilities run smoothly and effectively.
If youre a strong communicator a natural problem-solver and thrive in a fast-paced mission-driven environment this is your chance to make a real impact in your community.
An ideal candidate should possess the following competencies:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.Minimum Qualifications
- Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Job Duties:
Provide front-line administrative support by answering phones managing office email inboxes scheduling meetings and coordinating communications via Outlook and Zoom.
Support program operations by tracking and processing Permanent Supportive Housing (PSH) applications maintaining databases and assisting with document preparation using Adobe Pro.
Manage payroll and timekeeping duties for OAAS regional staff and serve as backup for related functions at the state office level.
Maintain accurate records and compliance by organizing paper files submitting document disposal requests and managing National Voter Registration Act (NVRA) documentation.
Oversee office logistics including supply inventory equipment maintenance and property control across multiple regions ensuring readiness for audits and adherence to ORM safety policies.
Assist with general administrative functions such as printing mailing scanning attending meetings and supporting OAAS emergency response efforts when activated.
An ideal candidate will possess:
- Experience with administrative operations including timekeeping supply/equipment management property control and safety audits.
- Familiarity with NVRA reporting requirements and Medicaid Long Term Care Programs (e.g. Nursing Facilities CCW ADHC LT-PCS PACE PSH).
- Proficiency in Microsoft Office Suite SharePoint LEO Zoom and Adobe Acrobat (Reader and Pro).
NOTE: This position will require 5 days in the office. Some local in-state travel may rarely be required.
Position-Specific Details:Location: Office of Aging and Adult Services /OAAS - Headquarters - 320 LDH AD PROGRAM OPERATIONS-RO1/ Orleans Parish
Appointment Type: Job appointment (temporary appointment that may last up to 48 months).
Cost Center:
Position Number(s):
LDH supports Louisianas commitment to being a State as a Model Employer (SAME) by promoting the recruitment hiring and retention of individuals with disabilities.
How To Apply:No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
Debbie Parris-Thymes
LA Department of Health (LDH)
Division of Human Resources
PO Box 4818
Baton Rouge LA 70821
This organization participates in E-verify and for more information on E-verify please contact DHS at 1-
Required Experience:
IC
Employment Type
Unclear
