Job Opportunities Administrative Assistant

Join us and celebrate the beauty of human experience. Create for happier healthier lives with love for nature. Together with kindness and humility we deliver food innovations craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. Theres much to learn and many to learn from with more than 16000 employees around the world to explore ideas and ambitions with. Dive into varied flexible and stimulating environments. Meet empowered professionals to partner with befriend and stretch your skills alongside. Every day your energy your creativity and your determination will shape our future making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

Administrative Assistant- Your Future Position

As an Administrative Assistant in our Taste & Wellbeing Division you will report to General Service Manager and be responsible for handling the travel desk and as a back-up to the receptionist. Sound interesting It could well be your good opportunity. If like us you always aim to exceed customer needs deliver value and are skilled at fostering strong relationships.

In this exciting role you will:

Travel Service

• As a site travel coordinator familiar with our travel policy coordinate the traveller information updates.
• Help with hotel reservations air ticket booking and modification. Assist employees in handling the issues during the travel booking process.
• Take charge of monthly reconciliation for air ticket payment.

Company Drivers & Vehicle Management

• Responsible for the training guidance of company drivers and review of related expenses
• Manage company-owned and leased vehicles review vehicle-related expenses by standards and follow up on the handling and renewal of vehicle service procedures.

Office Furniture & Equipment Management (Projectors etc.)

• Conduct regular inspections of office furniture in workplaces coordinate repairs or replacements promptly if damage is found and allocate office furniture based on employee needs.
• Conduct regular maintenance on office equipment such as projectors to ensure their normal operation.

Company activity

• Assist with annual party organization.
• Assist the company team building organization.

Others

• Back up as Receptionist
• Other tasks assigned by line manager

You

If you are someone who wants to grow shape your own world and excels being in a culture where you can express yourself in creative team environment. If you are someone who wants to collaborate and learn together with teams who are as passionate as you are. Then come to join us and influence your world.

Your professional profile includes:

• College Degree and above
• Above 3 years working experience
• Good communication skill
• Good spoken and written English
• Problem solving skill
• Mature with steady personality

Our Benefits:

• Attractive package with benefits
• Paid annual leave and sick leave
• Commercial insurance
• Good opportunities for progressive learning and development
• A creative team environment that will inspire you

#LI-Onsite

At Givaudan you contribute to delightful taste and scent experiences that touch peoples lives.
You work within an inspiring teamwork culture where you can thrive collaborate and learn from other talented and passionate people across disciplines regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.