Executive Assistant
Executive Assistant
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Job Description
- Opportunity to work at the National Centre for Action on Child Sexual Abuse (National Centre) a national purpose-driven organisation which is a symbol of hope and an essential vehicle for action for many victims and survivors of child sexual abuse.
- Join at an exciting period of growth as the National Centre expands its team.
- An opportunity to enable impactful leadership and strengthen the internal workings of a national organisation dedicated to preventing child sexual abuse and supporting survivors.
- Full time (1.0) fixed-term position until October 2026 - with flexible working arrangements available (eg. part-time).
- Based in Melbourne (Naarm) - a remote-first position with occasional in-person collaboration with other team members.
- $85000 - $105000 (FTE) per annum excluding superannuation.
Note: this advertisement refers to child sexual abuse and may bring up strong feelings. Please take care of yourself and seek support if you need. Support services can be found on our website.
Role summary
The Executive Assistant provides high-level executive and operational support to the CEO; ensuring the smooth and effective functioning of day-to-day operations. This role is pivotal in managing communication workflow and competing priorities enabling the CEO to focus on strategic leadership and external engagement.
The Executive Assistant is responsible for developing and maintaining systems that support efficient briefing processes and informed decision-making. With a focus on strong written correspondence logistical coordination discretion and proactive problem-solving this role supports internal collaboration and stakeholder engagement at all levels.
By enabling strong executive support and coordinated organisational operations this role directly contributes to the National Centres mission to prevent child sexual abuse and improve support systems and recovery pathways for victims and survivors.
At the National Centre for Action on Child Sexual Abuse we are committed to elevating the wisdom and expertise of victims and survivors of child sexual abuse. Values of safety inclusion and trauma-responsiveness guide our interactions including in our recruitment process. The National Centre team commit to authentic and meaningful engagement with people with Lived Experience - ensuring their voices are heard valued and embedded in our work.
Requirements
Who you are (selection criteria)
- You have proven experience in executive support or high-level administrative roles providing direct assistance to senior leaders in fast-paced and complex environments.
- You bring strong organisational communication and interpersonal skills with the ability to manage competing priorities while maintaining attention to detail discretion and sound judgment.
- You are skilled in calendar management with the ability to coordinate schedules and ensure adequate preparation and follow-up for meetings and engagements.
- You have a demonstrated ability to produce high-quality professionally presented written correspondence reports and presentations that meet executive standards and support strategic communication.
- You are confident in developing and implementing systems that support effective workflow briefings and executive decision-making processes.
- You are experienced in handling confidential and sensitive information with professionalism integrity and a clear understanding of ethical responsibilities.
- You understand the importance of strategic planning and organisational coordination and how strong executive support contributes to effective leadership and organisational impact.
- You are aligned with the National Centres mission to disrupt child sexual abuse and bring about systemic change.
- You demonstrate a trauma-informed ethical and survivor engaged approach to your work and understand the critical importance of working in partnership with people with Lived Experience; ensuring their voices are heard respected and meaningfully embedded in all that you do.
Research indicates that while men apply to jobs when they meet an average of 60% of the criteria women and other marginalised individuals often wait until they fulfil every requirement. If you believe you have the attributes to do the job but dont match every point on the job ad we welcome and encourage your application.
Key responsibilities
- Provide high-level executive assistance to the CEO with professionalism and discretion including managing correspondence reports approvals workflows and confidential communications.
- Manage the CEOs dynamic calendar balancing internal and external commitments and ensuring adequate preparation and follow-up time for each engagement.
- Draft proofread and manage high-quality written communications on behalf of the CEO including emails letters briefings and official correspondence.
- Support effective communication and engagement with internal and external stakeholders including scheduling meetings preparing briefings and managing follow-up actions.
- Develop and implement a workflow business system for managing briefings to support an effective organisational authorising environment and CEO decision-making.
Please see the Executive Assistant position description for more.
Who we are
The National Centre has woven the voices and experiences of victims and survivors into its very fabric. It acknowledges the strength and expertise that derives from their Lived and Living Experience of child sexual abuse. The National Centre recognises and honours the diversity of victims and survivors experiences identities and cultural backgrounds and their contributions to the common purpose of addressing child sexual abuse.
At the National Centre we believe for victims and survivors to have the best opportunity to heal they must feel safe to disclose and receive the necessary support that is non-stigmatising appropriate to their needs and effective. Our purpose is to disrupt the dynamics that have failed to stop child sexual abuse from occurring and prevented victims and survivors from being validated and supported.
Additional adjustments
We are committed to providing an inclusive experience to all candidates. If you have a disability condition illness or access requirements please let us know how we can best support you throughout your recruitment experience.
We recognise that each individuals needs are different. Some examples of adjustments we can provide include (but are not limited to):
- Alternative formats or ways to submit your application (verbal or video)
- Flexible communication methods
- Additional time to complete tasks assessments or pre-interview work
- Support from a support person or advocate during interviews
- Modifications to the interview structure environment or timing
If you require additional adjustments or would like to discuss any access needs as a part of the application and recruitment process please contact us via email
Our candidate experience
We aim to be transparent and kind to all of our candidates. We value your time and as such want to share how we do things so you know what to expect with no nasty surprises. For more information on our end-to-end candidate experience please visit the SHE HR Consulting website.
Benefits
How to apply
To express your interest submit an online application through our application portal and include a professional resume. All applicants must also provide brief responses to the application questions that are included as part of the online application.
Note: we do not accept cover letters as part of our application process.
Applications will be reviewed upon receipt and we may close our job advertisement without notice so dont delay your application.
The National Centre for Action on Child Sexual Abuse is an equal opportunity employer and strives to maintain a workplace environment that is fair and free of discrimination is safe and accessible for all employees and provides working arrangements that accommodate the diverse needs of our staff. We strongly encourage applications from Aboriginal and Torres Strait Islander people women people from culturally- and linguistically-diverse backgrounds LGBTQIA people and people of every ethnicity faith ability culture language gender identity age and sex.
Employment in this position is conditional upon reception and maintenance of reference checks as part of pre-employment screening and a Working With Children Check (or state equivalent).
As part of our employment screening process we do run police checks. But dont worryhaving a criminal record doesnt automatically disqualify you.
Employment Type
Full-Time
