Floodplain Mapping Program Contracts and Finance Assistant
Floodplain Mapping Program Contracts and Finance Assistant
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$ 50856 - 72000
1 Vacancy
Job Description
Department Information
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Are you interested in investing in a career that makes a difference
Consider joining the dedicated people of the Colorado Department of Natural Resources. Its our mission to manage and conserve Colorados natural resources for the benefit of people today and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.
We invite you to explore our website at find out more about the work we do to manage Colorados natural resources for today and tomorrow.
The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply.
In addition to offering rewarding meaningful work we offer:- Medical and Dental plans
- Strong flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus pre-tax 401K and 457 plans
- Paid life insurance
- Short- and long-term disability coverage
- Employee Wellness programs
- Flexible Spending Accounts
- Health Savings Accounts
- 11 paid holidays per year plus generous vacation and sick leave
- Flexible work schedule options and remote-work options
- Career advancement opportunities throughout the State system
- Some positions may qualify for thePublic Service Loan Forgiveness Program
The Colorado Water Conservation Board (CWCB) exists to establish water policy as directed by statutes to address Colorados water issues. The CWCB is governed by a 15 member board that includes governor-appointed representatives from each of the eight major river basins the City and County of Denver and several state agencies. Since nearly all of Colorados water originates within its boundaries but is shared with other downstream states the CWCB works to protect and assure that Colorado maintains its ability to fully use its allocation of the water under various agreements and court decrees. However the development of those resources increasingly must focus on the wise use of water in recognition of future drivers like population growth that put pressure on state waters. The major units (sections) of the CWCB related to water supply planning interstate and federal water issues including water information instream flow and natural lake level protection watershed and flood protection grants and water project financing including agency budgeting/admin support. This work unit the Water Supply Planning Section interacts with all of these sections but has specific duties as follows.This unit exists to prevent flood damages identify and designate 100-year floodplains reduce Colorados vulnerability to property damages and loss of life and create workable funding packages for Colorado flood control and drainage projects to explore and promote the use of existing and potential flood storage facilities and non-structural flood mitigation to meet multi-purpose objectives (water supply) to explore and promote opportunities to manage water supply through the water supply measurement and forecasting program; and to promote cost-effective watershed restoration projects for enhancement of the environment throughout the state.
For more information about the Colorado Water Conservation Board please go to of JobThis posting is only open to residents of the State of Colorado at the time of submitting your application.
* This is a Hybrid position - Work is primarily performed from a home office however the selected candidate will at times report to the office at 1313 Sherman Street - Denver CO for meetings trainings and projects as directed by the supervisor.This position will be responsible for assisting current CWCB staff on tasks related to the Federal Emergency Management Agency (FEMA) Cooperating Technical Partners (CTP) Program and Risk Mapping Assessment and Planning (Risk MAP) Program the Colorado Hazard Mapping Program the FEMA Letter of Map Revision (LOMR) Review Partners (LRP) Program and other work as assigned.
Duties include support for the Cooperating Technical Partners Program Risk Mapping Assessment and Planning (Risk MAP) Program the Colorado Hazard Mapping Program the FEMA Letter of Map revision (LOMR) Review Partners (LRP) Program and other programs within the Watershed and Flood Protection Section. These duties include invoice review and processing task order review and processing program management and administrative assistance as assigned and program support and outreach.
Specific Duties Include:
Invoice Review and Processing: This position will assist current staff in processing approximately 50-70 invoices monthly depending on the month. This includes proofreading invoices for accuracy and running wage rate comparisons. This position will perform data entry of invoice information in internal databases and CORE stamp and route invoices for signatures and send out invoice discrepancy reports to contractors as necessary for revision and resubmittal. This position may also by request of management staff review invoice progress reports and communicate with contractors requesting additional supporting documentation regarding efforts completed during a billing period.
Task Order Review and Processing: This position will assist current staff inreviewing and proofreading contractor proposals for task order generation set up records in CORE and CMS assign key identification numbers to contracts and review budgets against main agreement Wage Rate Schedules for accuracy. This position will also route contracts for signature in DocuSign process approvals through the DNR Procurement Section help maintain Master Tracking Contracts database and provide reports using CORE InfoAdvantage.
Program Management and Administrative Assistance: This position will assist in general program administrative activities which may include preparation and review of grant applications creation and management of spreadsheet and databases (spatial and others) maintenance of program management tools for keeping projects metrics statuses expenses etc. on track or other management and administrative tasks as assigned.
Risk MAP Program Support and Outreach: This position will assist current staff in managing active and future projects through efforts including Mapping Information Platform (MIP) updates Coordinated Needs Management Strategy (CNMS) management preparation of quarterly grant reports and responses to congressional inquiries. This position may also assist current staff in providing regular program updates to the Section Chief and CWCB Board Members or other program support activities as assigned.Additionally upon request this position will assist current staff in public outreach milestone meetings (preparation of materials as well as information delivery to various levels of stakeholders) and general communication/coordination efforts with stakeholders - including FEMA other federal organizations contractors community officials residents and other state organizations - of ongoing and future Risk MAP (or other program) projects.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
This posting is only open to residents of the State of Colorado at the time of submitting your application.
The Colorado Constitution Article XII Section 13 requires that applicants for state classified government jobs be residents of Colorado unless this requirement is waived by the State Personnel Board. This announcement does not include a residency waiver.
Check out a quick video on how to apply for State of Colorado and Department of Natural Resources jobs as well as how to search for jobs.
Minimum Qualifications:Five (5) years of professional work experience in finance accounting contracts data management and/or program management.
- OR -
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years. Acceptable degree types include finance accounting business management or a field of study related to the work assignment.
Please note:The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine Resume statements on the application will not be addition part-time work will be prorated.
Substitutions:Additional appropriate education will substitute for the required experience on a year-for-year basis (Bachelors equals four years Masters equals two years Doctorate equals one year).
Preferred Qualifications:
- Current or former State experience relevant to this position
- Intermediate computer skills with MS Office Suite and Google Office Suite.
- Beginner skills with or willingness to learn systems applications such as CORE CMS InfoAdvantage DocuSign ESRI ArcGIS and FEMAs MIP.
- Ability to work independently as well as within a team.
- Possess meticulous attention to detail.
- Possess strong written and verbal communication skills to deliver excellent customer service and support community outreach activities.
- Valid Colorado Drivers License
- Beginner knowledge in or willingness to learn floodplain mapping or management and the Letter of Map Revision (LOMR) Review Partner (LRP) program.
Conditions of Employment:
- Colorado residency is required at the time of application.
- Former employees of the State of Colorado MUST have concluded employment in good standing to be eligible for rehire.
- A current & valid Drivers license is required for operating a state vehicle and occasional travel is anticipated.
- Must be able to successfully pass a background check.
- Must be willing and able to occasionally exert up to 20 lbs. of force to move objects
APPEAL RIGHTS:
It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However if you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email US Mail faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.
For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board go toor refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes atunder Rules.
Supplemental Information
The Colorado Constitution requires all appointments and promotions in the state personnel system be made according to merit and fitness.
Check out a quick video on how to apply for State of Colorado and Department of Natural Resources jobs as well as how to search for jobs.
Applicant Checklist:
Complete Applications must include the following documents:- A complete online Application for Announced Vacancy
- A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application.
- A current resume uploaded as an attachment to your online application
- If you are using education to qualify a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school or your NACES accreditation. Please submit this as an attachment to your online application.
- If you are a veteran a copy of your DD214. Please submit this as an attachment to your online application.
The Assessment Process:
The Colorado Constitution requires all appointments and promotions in the state personnel system to be made according to merit and fitness. Your on-line application will be reviewed by a Human Resource Specialist and/or Subject Matter Expert to determine if you meet the minimum requirements for the position.
Upon meeting the minimum qualifications the next phase of the assessment process may consist of a Structured Application/Resume Review. Utilizing your detailed on-line application cover letter resume and transcripts the review is a comparative analysis against the listed required competencies job duties and/or preferred qualifications in this announcement to determine technical competence depth and breadth of experience and job fit in comparison to all other applicants for this position. It is imperative that you provide adequate detail on your application and cover letter to describe how you meet and/or exceed the requirements for this position. See Resume or See Attached will not substitute for the completed and detailed on-line application.Comparative analysis factors to be assessed:
- Technical Competence Technical experience as it relates to the duties outlined in this job announcement.
- Depth and Breadth of Experience Experience that covers multiple areas outlined in this job announcement; varied and not one dimensional; and demonstrate progressively higher level of responsibility with a wide range.
- Job Fit Experience evaluated to determine how well your experience aligns with and meets the business needs of this position. Current/recent experience is preferred.
- Upload additional pages if necessary to detail your experience and accomplishments. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion in future steps in the assessment process.
Equity Diversity and Inclusion
The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Coordinator at.ADAAA Accommodations
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation please contact DNRs Benefit Team at at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information including medical documentation regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.
E-verify
The Department of Natural Resources participates in E-Verify in accordance with the programs Right to Work for all newly-hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility. You may complete section 1 of the I-9 form upon your acceptance of a job offer letter but no later than your first day of employment and in addition on your first day but no later than the third day you will are required to submit original documents to verify your eligibility to work in the U.S. Learn more about E-Verify including your rights and responsibilities at Applicant Support - Technical Help
If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues. Helpful hints: If you are having difficulty uploading or attaching documents to your application ensure your documents are PDF or Microsoft Word files and close the document before you attempt to upload it.
Employment Type
Full-Time
