Athletics Business Manager
Athletics Business Manager
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Job Description
Job Title
Athletics Business ManagerAgency
Tarleton State UniversityDepartment
Division of AthleticsProposed Minimum Salary
CommensurateJob Location
Stephenville TexasJob Type
StaffJob Description
Reporting directly to the Chief Financial Officer and indirectly to the Vice President for Intercollegiate Athletics the Business Manager is responsible for oversight and management of the Department of Intercollegiate Athletics (DIA) financial resources including its operating budget reserves and endowments. The Business Manager serves in a leadership role working with other managers to support the departments core values and achieve goals outlined in the departments strategic plan. The incumbent oversees primarily the procurement function including requisitions purchase orders invoicing payments and acts as a contracts liaison. This position directly supervises the personnel and resources of the Athletics Business Office and is responsible to maintain compliance with university business processes and procedures. Position is in-office located in Stephenville Texas with normal work hours of Monday to Friday from 8am to 5pm or as business requirements indicate. Serves as a Campus Security Authority (CSA).
The major duties of this position include but are not limited to the following:
10% Financial Operations:
Manages budgets expenditures and revenues for the teams and offices within the Athletics department. Responsible for accurate and timely processing of financial transactions including payments to vendors. Works collaboratively with the Athletics management team identifies major fiscal issues requiring managerial address and determines appropriate remedial measures. Serves as the department liaison for issues related to accounting finance budget travel insurance tax and human resources ensures that department processes are in compliance with Tarleton State University and NCAA requirements. Ensures department travel procedures are in line with department travel guidelines and university travel policy. Assists in the implementation of business and fiscal strategy as determined by the Deputy Director of Intercollegiate Athletics in conjunction with the management team.
15% Business Operations:
Manages the daily operations within the Athletics Business Office including hiring training supervising and scheduling all student assistants and casual workers as well as coordinating the annual renewal of coaching faculty and staff appointments. Oversees the daily deposit and cash collection process. Manages department inventory database and serves as the designated Inventory Clerk. Manages department attendance system and serves as the designated Attendance Clerk with the responsibilities of preparing maintaining and reconciling pay vouchers for casual workers and student assistants. Makes recommendations to the VP of Intercollegiate Athletics on all contracts with a fiduciary impact. Reconciles revenues and expenses within department trust and operating funds. Prepares and reconciles monthly credit card reports. Supports department and program special events through cash collection auction management and event related support. Oversees the daily travel operations for the programs including updating the team budgets assisting with transportation orders and providing general support for travel. Participates in the annual budget review and creation process for sport programs and administrative units within the department as well as provide regular (i.e. monthly) reports/updates to coaches and staff. Coordinates the review approval and reconciliation of the departments sport camp and clinics.
75% Procurement Operations
Acts as the primary procurement officer for the Athletics Department. Initiates requisitions purchase orders and assists in contract negotiations. Prepares payments receipts and invoices as needed for procurement operations.
Performs other secondary duties as assigned. This position will require occasional travel by automobile or airplane and overnight stay to travel to trainings and meetings off campus.
Required Education and Experience:
Bachelors degree or equivalent combination of education and experience to provide the required knowledge skills and abilities to perform the duties of the position.
Five (5) years of experience in operations/financial management procurement functions sport management or related experience in business accounting or personnel operations including some supervisory experience
Required Knowledge Skills and Abilities:
General knowledge of financial and personnel policies principles and procedures in a central administrative University setting as well as general management principles.
Advanced proficiency with computers and Microsoft Office (Word Excel) desktop publishing applications web publishing tools and using the internet as a research tool.
Demonstrated excellent writing and oral communication skills along with experience providing excellent customer service in a at times demanding work environment.
Ability to analyze data and make accurate projections using business mathematics and statistical techniques.
Demonstrated ability in planning budgeting financial analysis and fiscal management including skills in budget preparation analysis and controlling costs.
Ability to maintain confidentiality of sensitive information.
The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis complete ethics training within 6 months of appointment and attend this training every other year thereafter.
Preferred:
A masters degree and higher education experience highly preferred.
Progressively responsible and applicable management and/or supervisory experience preferred .Knowledge of ARMS Software and NCAA Financial Reporting Software preferred.
General knowledge of NCAA protocols and procedures regarding travel events student-athletes and coaches is preferred
Salary
Commensurate with experience
Salary Range
The target base annual salary is $65370 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family the following benefits are also available to full time and qualifying part time employees:
Educational Benefits - employee perks that help enrich grow and foster career and professional development:
Employee Health Wellness and Financial Planning
Fully covered employee health insurance
Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees insurance coverages as of the 1stday of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.
Dental insurance
Vision insurance
Retirement and Insurance programs
Tarleton employees enjoy one of the greatest PTO packages in the area!
Paid sick leave
Holiday pay
Vacation
Longevity pay
Paid Birthday Leave Tarleton State University awards all leave-eligible employees paid time off for their birthday!
Other
Complimentary tickets to all Athletic and Performing Fine Arts events!
Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.
Employee Wellness Release Time
Staff Gym Membership Discount with Campus Recreation
and other Tarleton Discounts
Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.
Application Procedure:
During the application process applicants have one opportunity to enter the requested information upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via Submit action.
Employment applications must include:
Completed online application
Cover Letter / Letter of Interest addressing qualifications
Curriculum Vitae or Resume
At least 3 current professional references and their full contact information
Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. See resume is not an acceptable entry in the job application. Incomplete applications will not be considered.
All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
Manager
Employment Type
Full-Time
