Reports ToThe Administrative Assistant will report to the Principal of the Middle-High SchoolJob OverviewMaintain efficient operation of the Middle-High School OfficeResponsibilities and Duties1) Greet all school visitors and assess the nature of their business2) Scan all visitors in the Raptor security system and issue visitor badges3) Maintain daily student attendance records including absent tardy and dismissals4) Sign in late students 5) Maintain Student attendance; prepare absent and tardy lists(cross off those names of students whose parents called) and send out computer-generated phone call home.6) Review attendance for input of excused and ARS absences.7) Receive sort and distribute all incoming mail8) Maintain attendance records for all faculty and support staff9) Maintain bell schedule in the Quantum System10) Receive and route incoming calls11) Responsible for maintaining the Scholarship Program. Preparing scholarship payments and preparing the annual scholarship book12) Assist with the Graduation process ordering diplomas invitations & tickets cap and gown order. Preparing the Graduation program. Assist the class advisor with ordering supplies and Graduation set up.13) Maintain the regular and confidential filing systems; prepare copy and distribute a variety of documents including memos letter reports and flyers to staff students and families14) Maintain Student Information in the Aspen System (X2) student database15) Prepare and maintain purchase orders and process invoices to be paid through the Softright system16) Inventory and order all office school supplies17) Create reports correspondence and other data as assigned18) Perform bookkeeping related to the Student Activities Accounts including Savings and checking accounts.19) Collect and track funds (cash or checks) collected for school sponsored events and student monetary obligations. Communicate with the accounting department and provide funds to the accounting department for deposit. 20) Assist in the main office as needed21) Assist students who need to change locker. ex. locker broken need top locker etc.22) Assign lockers to new students that register throughout the school year.23) Input locker assignments in Aspen for each student.24) Provide combinations to teachers at the end of the school year for locker cleanout.25) Assist with SSDR State reporting and discipline records - Rob26) Prepare and send out student bills for Chromebook charges - Rob27) Assist with new student Chromebook distribution -Rob28) Assist with HMHS state reporting data -RobQualifications1) High School Diploma2) At least two years Administrative experience3) Knowledge of basic office operations4) Strong computer skills in Microsoft office Google Suite and databases
(2) HMHS Administrative Assistants
