Administrative Assistant - Research Administration
Administrative Assistant - Research Administration
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Job Description
Department:
RI Administration-----
Research AdministrationPosition Title:
Administrative Assistant - Research AdministrationJob Family Group:
Professional StaffJob Description Summary:
The Administrative Assistant for Research Administration (RA) provides essential support for the executive operations of the Research Administration division reporting directly to the Administrative Director. This role is responsible for ensuring efficient and professional daily office operations including scheduling event coordination record management and front-line communications. The Administrative Assistant will manage multiple senior leadership calendars and travel arrangements administratively support RA-wide meetings and projects and serve as a collaborative team member within the RA administrative support team.Job Description:
Key Roles and Responsibilities:
Oversee daily administrative functions to ensure smooth and efficient office operations.
Plan and coordinate meetings and events including scheduling room reservations catering and setup/teardown.
Maintain organized and accurate records and files.
Manage calendars and travel logistics for multiple senior leaders within Research Administration.
Coordinate and support the scheduling of complex multi-participant projects and initiatives.
Serve as the primary contact for mail sorting/distribution and main office phone line inquiries.
Act as the purchasing and travel coordinator for designated departments or divisions.
Provide cross-coverage and collaborative support to other administrative professionals in Research Administration.
Serve as a positive and professional liaison with internal stakeholders and external partners vendors and agencies.
Perform other duties as assigned to support the goals of Research Administration.
This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job not an exhaustive list of all possible job responsibilities tasks duties and assignments. Furthermore job duties responsibilities and activities may change at any time with or without notice.
Required Qualifications
Education:
Bachelors degree in business administration operations project management or a related field. Experience may be substituted for education on a year for year basis.
Work Experience:
5 years of relevant administrative experience.
Experience using Workday or similar enterprise resource systems.
Experience meeting deadlines.
Preferred Qualifications
Work Experience:
1 year of experience supporting senior leadership including calendar and meeting coordination.
Experience scheduling meetings with large or diverse participant groups.
Prior administrative experience in an academic medical center or university setting.
Skills
Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint).
Written and verbal communication skills.
Organizational and problem-solving skills.
Attention to detail
Time management skills
Project Coordination skills
Executive calendar management
Event/meeting logistics coordination
Required Documents
Resume
Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health dental and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance long-term disability insurance and various additional voluntary insurance plans are available. Paid time off including vacation and sick begins accruing upon hire plus ten paid holidays. One paid discretionary day is available after six months of employment and paid time off for bereavement jury duty military service and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. Type: Regular Compensation Statement: The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including but not limited to education experience and training qualifications relative to the requirements of the position and funding. At the University of Kansas Medical Center a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range taking into account the combination of factors listed above. Minimum Midpoint MaximumTime Type:
Full timeRate Type:
HourlyPay Range:
$24.20 - $35.09
Employment Type
Full-Time
Key Skills
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