Metadata Specialist
Metadata Specialist
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Job Description
Metadata Specialist
Work type: On Campus
Location: Normal Illinois
Title: Metadata Specialist
Division Name: Academic Affairs
Department: Milner Library
Job Summary
The primary purpose of this position is to incorporate new content into the digital collections repository enabling discovery and accessibility of those materials. This includes subject analysis of digitized items and the creation enhancement and maintenance of descriptive metadata for a range of digital media types such as images books manuscripts and diaries oral histories audio files moving images maps broadsides and three-dimensional objects in the librarys digital collections. This also includes participating in resource description initiatives supporting the advancement of the discoverability of the digital collections working with a broad range of standardized vocabularies schema and other knowledge systems. This position is also responsible for increasing discoverability and accessibility of materials by creating maintaining and editing linked data for materials. All activities are directed toward collaborative solutions for improved metadata for optimizing discoverability access and the accurate representation of the librarys digital collections for use by library patrons including students staff faculty the community and those beyond.
Additional Information
University Benefit Highlights:
- Insurance benefits including health dental vision and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time
Additional University Benefit information including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here: Rate / Pay Rate
$20.94 - $21.59 per hour
Required Qualifications
1. High school diploma or equivalent.
2. Any combination totaling two (2) years (24 months) from the following categories:
a. work experience in a library or equivalent setting.
b. college course work in any field as measured by the following conversion table:
- 30 semester hours equals one (1) year (12 months)
- Associates Degree (60 semester hours) equals eighteen months (18 months)
- 90 semester hours equals two (2) years (24 months)
- Bachelors Degree (120 semester hours) equals three (3) years (36 months)
3. A total of two (2) years (24 months) work experience in a library or equivalent setting performing progressively more responsible work consistent with the next lower level of this series.
Preferred Qualifications
1. Experience using CONTENTdm or an equivalent Digital Assets Management (DAM) system.
2. Experience creating metadata for digital objects using established schemas and controlled vocabularies.
3. Knowledge of linked data principles.
4. Ability to conduct research to aid in metadata creation.
5. Awareness of current metadata generation practices.
6. Ability to manage multiple tasks and projects simultaneously.
Work Hours
8am to 4:30pm Monday through Friday.
Functional Expectations
Must be able to complete the following with or without a reasonable accommodation:
1. Effectively communicate on a daily basis.
2. Distinguish colors on a monitor.
3. Move about in various locations within the library as needed to complete day-to-day work.
4. Remain at a workstation for extended periods.
Proposed Starting Date
September 2025
Required Applicant Documents
Resume
Cover Letter
Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply
Optional Applicant Documents
Transcripts - See Special Instructions section for additional options
Certification of Retirement Annuity
Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply
Special Instructions for Applicants
Please fully complete the entire application including but not limited to the education and work history portions. Be specific on your work history including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however it will be converted to a full-time equivalency to determine combined length of experience. Please do not put see resume in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
If you are using college or university coursework to qualify for this position then college or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration.
To be eligible for Veterans Preference points on the exam appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.
Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:
Fax: 309.438.0011 Attn: Mackenzie Chapman
Address: Illinois State University
Human Resources
Campus Box 1300
Normal IL 61790-1300
The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position you will receive a score calculated based on your education and experience and your name will be placed on the active employment register by exam score. After the application deadline the names within the top three scores will be referred to the department for interview.
Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois drivers license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
This position is represented by AFSCME Local 3236-Clericals.
Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.
Contact Information for Applicants
Mackenzie Chapman
Human Resources
Important Information for Applicants
This position is subject to a criminal background investigation and if applicable an employment history review based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system please call Human Resources at .
Department
Milner LibraryFrom providing access to unique and primary sources for one of the leading circus collections in the United States to supporting new digital initiatives and experimentation Milner Library offers candidates terrific opportunities to develop valuable skills in a team-based approach to metadata creation and discovery.
Current Opportunities
Department
Milner LibraryFrom providing access to unique and primary sources for one of the leading circus collections in the United States to supporting new digital initiatives and experimentation Milner Library offers candidates terrific opportunities to develop valuable skills in a team-based approach to metadata creation and discovery.
Required Experience:
Unclear Seniority
Employment Type
Hourly
