Insomniac Clubs - Design Project Coordinator

Job Summary:

WHO ARE YOU

Do you enjoy music Do you excel at project coordination Then youre in luck! We are looking for a highly motivated self-starter who embodies both a passion for music/culture & a love for graphic design! Is this you Read on

WHO ARE WE

Insomniac produces some of the most innovative immersive music festivals and events in the world. Enhanced by state-of-the-art lighting pyrotechnics and sound design large-scale art installations theatrical performers and next generation special effects our events captivate the senses and inspire a unique level of fan quality of the Headliner experience is our top priority.

Insomniacs West Coast Clubs Division is focused on creating a first class experience for our Headliners. Our expanding roster of club partners includes some of the worlds top venues delivering performances from globally renowned DJs backed by top-notch sound and visuals. The diverse calendar of events celebrates the electronic dance music community and culture offering an endless range of experiences. Insomniacs West Coast Clubs Division includes venues world renowned venues; Exchange LA Academy LA Avalon Day Trip in the Park Time Nightclub Nova SD and Bloom.

THE ROLE

The Design Project Coordinators primary role is to support the Design team in Glendale. This person will help organize all project activity in cooperation with & under the direction of the Design & Marketing teams. This position will assist in collaborating with cross-functional teams to keep all design projects on track and organized as well as communicate any pertinent information for teams to effectively execute their projects. The Project Coordinator will also focus on managing and organizing resources within Asana Dropbox etc. and any other resources vital to the success of a project. This position reports to the Graphic Design Manager. This is not a remote position.

RESPONSIBILITIES

• Assist with maintaining day-to-day flow of design projects in production for all club shows and special projects

• Assist with the intake and delegation of design requests via the internal project management system (Asana)

• Assist with Asana calendar management & daily ticket scrubbing

• Evaluate project overview for each design request received & ensure sufficient ticket submission

• Define scope of work

• Determine possible risks

• Develop project timelines and set delivery expectations with Stakeholders

• Manage approval processes with Stakeholders & Executive team

• Coordinate meetings with necessary teams to account for accurate information and project clarity prior to asset production

• Monitor creative development plan for & troubleshoot project roadblocks create contingency plans and revise schedules as necessary for all projects

• QC assets prior to routing to necessary team members for approval

• Manage and delegate the tasks of the outsource teams

• Brainstorm Asana workflows to help streamline and make processes more efficient

• Interface cross-functionally with teams including but not limited to: Marketing Talent Operations & Special Events

• Upon project completion effectively organize and archive projects in Dropbox

• Ability to work effectively under pressure and demanding timelines

• Ability to work evening and weekend hours as needed to meet deadlines

• Train and provide support in onboarding team members clients vendors and partners when needed

• All other projects and initiatives as identified

QUALIFICATIONS

• 1 years of experience working within an interactive agency preferably within the Entertainment Industry

• Bachelors degree

• Working knowledge of design print web and social media platforms Proficiency in project management tools (i.e. ASANA Dropbox G-Suite)

• Ability to multitask and prioritize when handling multiple projects at a time

• Able to work in a fast-paced environment

• Excellent communication skills: both in person and digital/online platforms

• Efficient time management skills

• Proficiency in MAC/PC

• Knowledge of EDM and Insomniac artists/ brands is preferred

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments in dynamic work locations

• Must be willing to travel to work during holidays evening and weekend hours as required to meet deadlines and work events

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves contribute fully and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations enjoy new experiences and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over) ancestry color religious creed (including religious dress and grooming practices) family and medical care leave or the denial of family and medical care leave mental or physical disability (including HIV and AIDS) marital status domestic partner status medical condition (including cancer and genetic characteristics) genetic information military and veteran status political affiliation national origin (including language use restrictions) citizenship race sex (including pregnancy childbirth breastfeeding and medical conditions related to pregnancy childbirth or breastfeeding) gender gender identity and gender expression sexual orientation intersectionality or any other basis protected by applicable federal state or local law rule ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so including reasonable accommodations related to pregnancy in accordance with applicable local state and / or federal law. As part of its commitment to make reasonable accommodations Insomniac also wishes to participate in a timely good faith interactive process with a disabled applicant to determine effective reasonable accommodations if any which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available including promotion from within employee referrals outside advertising employment agencies internet recruiting job fairs college recruiting and search firms.

Hourly Pay Range: $22.00 $28.00 USD

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidates education training and experience as well as the positions work location expected quality and quantity of work required travel (if any) external market and internal value including seniority and merit systems and internal pay alignment when determining the salary level for potential new employees.