Administrative Assistant- School Year

Woburn Public Schools

Administrative Assistant

Elementary School

DEFINITION:

The Administrative Assistant is an employee member of the school staff designated by the Superintendent of Schools. Under the supervision of the Building Leader will support the needs of the building with all clerical needs for the day-to-day operations.

PREREQUISITE TRAINING AND EXPERIENCE:

1. Minimum: Associates Degree or equivalent from an accredited institution or relative business/professional experience
2. Minimum: Proficiency with Microsoft Office Google Suite PowerSchool
3. Minimum: Strong Interpersonal Skills
4. Minimum: Strong Organizational Skills and Attention to Detail

SALARY:

As determined by CBA as is $34036.00 for the 2025-2026 School Year.

WORKING TIME:

The employee shall work from 8:00 am to 3:15 on Monday through Thursday and 8:00 am to 3:00 pm on Friday with a 60-min duty free lunch. Summer schedule hours of one hour less a day for school year employees will be in effect the week before school opens and one week after the conclusion of the school year. School year employees work 190-days.

DUTIES:

The Administrative Assistant shall:

• Staff attendance
• Check and Reconcile Attendance in Aesop/Frontline
• Submitting Requisition Orders
• Assist Principal entering Building Substitutes as necessary
• Typing of Principals correspondence:
• Letters Memos Notification Notices Recommendations Evaluations
• Maintain Principals Calendar
• Complete Student Activity Account Check Forms
• Maintain School Calendar in Google
• Fax Photocopying and filing as directed
• Communication with families
• Maintain Staff Database including staff emergency contacts/information
• Process Free/Reduced Lunch Forms
• Reconcile with Cafeteria Staff (once a month) for State Report
• Copy and Distribute Accident Reports (Student & Staff) to appropriate personnel as needed
• Process Field Trip Notifications to Principal Nurse and Food Service
• Forward Student Enrollment figures on a monthly basis to Superintendents Office
• Register New Students (download paperwork and documents)
• Create Student Folders
• Enter Student Data into Student Information System
• Process Student Report Cards by receiving through SIS System and verifying the student grades with teachers. After teacher approval post to Parent/Guardian Portals for review
• Maintain Student Attendance
• Enter Tardies
• Parent Verification Calls
• Contract Truant Officer for verification when necessary or as instructed
• Process all School Visitors through Raptor Verification System
• Other Administrative/Clerical Duties as assigned by the Principal

At the Woburn Public Schools we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced acknowledging that a team reflecting diversity of race color ancestry national origin religion age gender marital/domestic partner status sexual orientation gender identity disability status and veteran status allows us to serve our communities better. To that end Woburn Public Schools continues to be an Equal Opportunity Employer and a district member of Mass Partnership for Diversity in Education

At the Woburn Public Schools we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced acknowledging that a team reflecting diversity of race color ancestry national origin religion age gender marital/domestic partner status sexual orientation gender identity disability status and veteran status allows us to serve our communities better. To that end Woburn Public Schools continues to be an Equal Opportunity Employer and adistrict member of Mass Partnership for Diversity in Education