Administrative Assistant

The Administrative Division is seeking a reliable an organized detail-oriented and customer-focused Administrative Assistant to provide front desk coverage and serve as the first point of contact for customers and community members - supporting the vital infrastructure services our district provides.

In this role you will deliver courteous professional assistance both in person over the phone and via email helping direct inquiries and provide information. Beyond front desk responsibilities you will play a key role in supporting daily office operations. This includes assisting with records management coordinating mail and office supplies and ensuring compliance with organizational policies and procedures. Your contributions will help ensure the smooth and efficient functioning of our team and the high-quality service we provide across the organization.

The Administrative Services Division plays a critical role in supporting the daily operations of our organization keeping our internal systems efficient and effective.

The Administrative Division is responsible for:

• Records Management
• Facilities Management
• Contract Management
• Fleet Management
• IT Support Services
• Administrative support for the Hilltop and Treatment Plant offices

• Detail Oriented. You will be responsible for ensuring the accuracy of reports and correspondence.
• Customer Focused. Your role will require you to be responsive and proactive when addressing customer needs.
• Organized and Results Driven. You will need to balance multiple assignments and priorities in a fast-paced environment.
• Dependable. Your assigned unit will rely on you for support.
• Able to Personify Integrity. You will be an important part in maintaining WCWs culture of transparency and accountability open to continuous improvement.
• Tech Savvy. You will be expected to learn and leverage the various types of technologies.

• General office duties such as typing scanning proofreading filing and email correspondence
• Screening phone calls answering questions taking messages or forwarding to the appropriate person for resolution
• Checking forms for accuracy and proper completion
• Assisting in the maintenance of departmental record systems
• Gathering and summarizing data for departmental reports
• Assisting in the coordination of meetings
• Keeping an inventory of office supplies
• Process purchase order requisitions and invoices
  

• Your work will have a direct impact on the agencys ability to provide important public services
• You will work in a dynamic department with opportunities to excel
• Abundant learning opportunities
• You will work within a diverse community and department

• Tasks can vary depending upon operational needs and the department you are assigned to
• You may need to deal with difficult customers
• Accuracy is paramount in a governmental environment
  
  

• Writing: Communicating effectively in writing
• Attention to Detail: Focusing on the details of work content work steps and final work products
• Self-Management: Showing personal organization self-discipline and dependability
• Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data.
• Oral Communication: Engaging effectively in dialogue.
• Teamwork: Collaborating with others to achieve shared goals.
• Action & Results Focused (Taking Initiative):Initiating tasks and focusing on accomplishment
  

Any combination of training and experience which demonstrates that a person has obtained the required knowledge and the ability to perform the duties and responsibilities (with reasonable accommodation if needed). A person with the following combined training and experience would typically qualify to compete in a selection process:

Experience: Three (3) years of experience in office support activities involving modern office practices procedures and equipment.

Education: Possession of a high school diploma GED equivalency or a high school proficiency certificate.

License and/or Certificate:Possession of a valid California drivers license OR possession of the ability and means to travel on a flexible schedule as needed.

• Experience working with Tyler Technologies Incode Financial System
• Experience working with Microsoft Office Suite
• Experience working with
• Experience working with Video Communication Software such as Zoom Teams
• Experience in accounts payable processing invoices
• Basic knowledge of accounting principles
  
  
  

Applying for this Position:
Applicants interested in theAdministrativeAssistantposition must apply at August 29 2025