Management Assistant
Management Assistant
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Job Description
Overview
When you join Hines you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence earning us a spot on Fast Companys esteemed annual list of the Worlds Most Innovative Companies as well as recognition as one of U.S. News & World Reports Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.
Responsibilities
As a Management Assistant with Hines you will be responsible for providing advanced administrative support to senior leadership to ensure the smooth operation of the area under limited supervision. Responsibilities include but are not limited to:
Provides administrative support by coordinating facilitating and communicating regional information.
Answers phones forwards accurate and detailed messages facilitates conference calls and as appropriate disseminates general information to callers.
Composes various documents such as agreements contracts correspondence interoffice memos presentations and reports.
Coordinates special activities and functions such as Hines conferences client conferences and special events travel appearances guest travel arrangements meetings interviews and conference calls.
Makes arrangements for special and routine meetings and lunches including coordinating conference space and schedules with other departments.
Makes comparisons between sets of data by identifying trends in data drawing conclusions and suggesting solutions.
Assists with presentations and special projects.
Establishes and maintains appropriate filing systems both electronic and manual.
Creates updates and maintains departmental databases when appropriate.
Qualifications
Minimum Requirements include:
High School Diploma or equivalent from an accredited institution; college degree preferred.
Four or more years of experience in an executive administrative role in a professional office environment.
- Composes various correspondence documents and reports using proper format punctuation grammar diction and style.
- Demonstrates strong initiative strong work ethic and customer service orientation.
- Ability to delegate as necessary.
- Manages and prioritize multiple tasks while meeting deadlines.
- Communicates effectively both verbally and written.
- Demonstrates sound judgment and makes independent decisions in routine situations.
- Interacts with executives employees visitors and vendors with professionalism and diplomacy.
- Advance proficiency in Microsoft Office software.
- Maintains strict confidentiality.
- Ability to perform business related mathematical calculations.
- Ability to work in and foster a team environment.
- Types a minimum 60-WPM with accuracy.
Work indoors approximately 99% of the time and outdoors 1% of the time.
Operate personal computer and other office equipment.
Ability to lift up to 25lbs.
Work overtime as business needs deem appropriate.
Closing
At Hines we strive for excellence as a leading global real estate investment manager driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion of assets across such property types as living office retail mixed-use logistics and life science projects all designed to enhance value connection and inspiration. Our strategic approach integrates local expertise with global knowledge taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients needs.
While our projects are renowned for enhancing cities and pioneering sustainable practices we recognize that the true driving force behind Hines success is our 5000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people offering comprehensive training competitive compensation robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team we cultivate an inclusive environment where everyone including our clients can thrive.
Hines is proud to be named to Fast Companys prestigious annual list of the Worlds Most Innovative Companies for 2024. Includes both the global Hines organization and RIA AUM as of December 31 2023.
We are an equal opportunity employer and support workforce diversity.
No calls or emails from third parties at this time please.
Employment Type
Unclear
