Clinical Business Operations Representative 2 - HYBRID
Clinical Business Operations Representative 2 - HYBRID
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Job Description
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Clinical Business Operations Representative 2
***Hybrid Option Available***
The University of Miami/UHealth department of Neurology has an exciting opportunity for a Full Time Clinical Business Operations Representative 2 to work at the UHealth Medical Campus. The Clinical Business Operations Representative 2 facilitates the prompt resolution of problems related to pre and post care that arise in daily clinical operations. The incumbent performs general administrative and receptionist functions to include answering incoming calls efficient management of patients and the acquisition of necessary patient care and records. The Clinical Business Operations Representative 2 assists patients in a courteous efficient and professional manner and ensures adherence to divisional and departmental service standards.
Core Responsibilities
Assists the department in managing expectations surrounding pre and post patient care.
Obtains or reviews all patient demographic information insurance information and referral numbers.
Reviews clinical records for completeness including authorization signatures missing data and other patient information.
Answers multiple telephones for the department: triage incoming calls responds to questions directs calls and documents messages in the appropriate software.
Greets visitors and callers handles their inquiries and directs them to the appropriate employee according to their needs.
Works cooperatively with fellow employees to solve problems and enhance the smooth and efficient flow of the practice.
Provides coverage for responsibilities of co-workers when assigned or as need arises.
Develops and promotes the use of effective methods of communicating with physicians managers peers trainees and staff on a regular basis.
Maintains confidentiality of all information.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Department Specific Functions
Schedule confirm and coordinate patient appointments testing and procedures within the division.
Review and update patient demographics and insurance information during calls.
Obtain pre-authorizations for Movement Disorders medications and procedures; coordinate medical necessity letters and patient assistance program documentation under nurse/physician supervision.
Prepare materials for patient visits including medical records imaging studies and reports.
Welcome patients and callers address inquiries and route to appropriate clinical staff.
Triage and follow up on messages from patients using UChart and other communication systems.
Manage faxed clinical communications distribute mail and respond to internal and external inquiries via phone email and electronic systems.
Coordinate care for VIP and international patients.
Maintain and oversee physician clinic schedules for accuracy appointment types and efficiency.
Schedule and coordinate physicians clinical academic and administrative calendars including meetings interviews conferences lectures and special programs.
Arrange meeting logistics including room reservations catering and greeting visitors.
Provide coverage for Senior Administrative Assistants as needed.
Track process and submit faculty reimbursements and CME/non-CME expenses in compliance with University policies.
Assist with credentialing and re-credentialing maintain provider licenses DEA Medicaid/Medicare records.
Coordinate with clinical operations staff to align faculty schedules with academic and administrative responsibilities.
Copy fax and scan documents for distribution filing and record-keeping.
Maintain vacation and leave tracking for faculty per Department and University policies.
Oversee and manage department work queue (WQ) for scheduling and workflow monitoring.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
High school diploma or equivalent
Minimum 1 year of relevant experience
Knowledge Skills and Attitudes:
Skill in data entry with minimal errors.
Ability to communicate effectively in both oral and written form.
Ability to work evenings nights and weekends as necessary.
Skill in collecting organizing and analyzing data.
Ability to work independently and/or in a collaborative environment.
Commitment to the Universitys core values.
Any relevant education certifications and/or work experience may be considered.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical dental tuition remission and more.
UHealth-University of Miami Health System South Floridas only university-based health system provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center we are proud to serve South Florida Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching research and patient care. Were the challenge youve been looking for.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full timeEmployee Type:
StaffPay Grade:
H4Required Experience:
Unclear Seniority
Employment Type
Full-Time
