Payroll and Timekeeping Administrator
Payroll and Timekeeping Administrator
Posted on :
19-08-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 58872 - 75600
Vacancy
1 Vacancy
Posted on :
19-08-2025
Job Description
Department Information
This position is not subject to the Hiring Freeze as outlined in Executive Order D.
Find a rewarding career making a difference: Join the Office of the Attorney General!
The Department of Law (DOL) is seeking an experienced payroll and timekeeping administrator to join the Financial Services Team! This position is best suited for a professional with outstanding attention to detail ability to work as part of a team enthusiasm for customer service and knowledge of effective accurate timekeeping and payroll practices. If youre looking for an opportunity to work on a collaborative team while supporting a highly engaged workforce apply today!
WHO WE ARE
The Office of the Attorney General/Department of Law is the Peoples Lawyer. The Attorney General Phil Weiser was elected by the people of Colorado and is the States chief lawyer and law enforcement official. Our vision for the Department of Law is: Together we serve Colorado and its people advancing the rule of law protecting our democracy and promoting justice for all. Our core values and commitment to diversity equity and inclusion drive our actions and demonstrate our focus on being principled public servants who are innovative and better together.
Visit our website to learn more: of JobThe Financial Services Unit exists to provide accounting payroll and financial reporting services to the Department of Law (DOL or Department). This unit develops and implements processes for services including: financial reporting (internal management state and federal) accounts payable and accounts receivable processing payroll fiscal policy and procedures encumbrance management (purchase orders and contracts) budget monitoring and contracting. This unit provides advice and assistance to executive management and all sections and programs within DOL. The Department executes a mixed budget of general cash reappropriated and federal funds. This work unit also processes DOL payroll for over 700 employees.
WHAT YOU WILL DO
ThePayrollAdministratorwilloverseecoordinateandmanageallpayrollprocessesfortheDepartmentofLaw for both monthly and biweekly payrolls.
Payroll Administration- Prepare and enter bi-weekly and monthly payroll for 700 plus employees.
- Administer DOL payroll system in accordance with State fiscal rules IRS and other federal requirements.
- Evaluate various data sources to enter and update employee records in the payroll system including W-4s Direct Deposit forms.
- Certify employee W-2 reports at year-end reconciling gross earnings federal and state withholding Medicare tax etc.
- Calculate complete and ensure timely submission of the 6-month certification of earnings to PERA for retiring employees.
- Identify changes to procedures or processes based on data analysis or to ensure compliance with changes in fiscal rules personnel rules or other requirements.
- Identify and compile requested payroll documentation for audits and submit responses to Payroll Supervisor Payroll Lead and Controller.
- Serve as a liaison to central service agencies for payroll specific responsibilities (e.g. Central Payroll State Controllers Office DHR etc.).
- Present payroll information and answer questions during new employee orientation.
- Coordinate and administer the EcoPass program.
- Manage payroll related tables in the States systems ensuring payroll related tables are kept up to date.
- Ensure all payroll and payroll-related systems are in balance and accurate.
- Conduct audits and analyze payroll accounting data to identify discrepancies and/or errors and create adjusting/correcting entries into the payroll or accounting system to correct errors or allocate pay within funding lines in accordance with applicable rules and guidance.
- Reconcile suspended balances for benefits.
- Serve as backup for the Departments secondary contact for the Timekeeping System and the statewide modernization project.
- Monitor reconcile and adjust accruals for complex leave situations including leave without pay (LWOP) partial month earnings donated leave and final payouts upon termination/retirement.
- Monitor staff accrual balances for close to the max or over max leave accruals and oversees end-of-year forfeiture processes.
- Oversee the monthly and biweekly timecard approval process by ensuring all time off and holiday requests are entered and approved by supervisor ensuring timecards add up to the correct total and signs off on all timecards once complete.
- Identify Timekeeping System reporting needs/requirements and designs and develops ongoing reports to meet these needs.
- Provide training as necessary to support compliance with policies and procedures.
- Serve as backup as the liaison to central service agencies for timekeeping responsibilities (e.g. State Controllers Office DHR etc.)
This recruitment may be used to fill multiple positions in the Department of Law Administration section.Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
This position is open only to current residents of the State of Colorado.
WHAT WE ARE LOOKING FOR
Minimum Qualifications and Substitutions:Pleasedocumentallrelevantexperienceindetailonyourapplication. Experiencedemonstratinghowyoumeettheminimumqualificationsshouldbeclearlydocumentedinyourapplication materials. Any part-time experience listed will be prorated.- Six years of professional experience in payroll administration accounting or other closely related role.
- Bachelors degree from an accredited institution in accounting finance business administration management or closely related field (transcripts are required with application) and Two years of professional experience in accounting payroll administration or other closely related role.
- A Masters degree in accounting finance business administration management or a closely related field AND One year of professional experience in accounting payroll administration or other closely related role.
- A combination of course work in accounting AND professional experience in accounting payroll administration or other closely related field totaling six years of full-time experience/education.
Preferred Qualifications:Inadditiontotheminimumqualificationsifyoupossessanyofthefollowingspecificallyinclude thedetailsonyourapplicationasthisinformationwillbeusedtoassessyourqualificationsandmaybeusedtodetermine a top group of applicants.- Previous experience performing the full range of payroll transactions for a large organization utilizing a payroll software solution is strongly preferred
- Strong written and oral communications skills Customer service focus
- State of Colorado payroll processing experience is highly desired
- Outstanding attention to detail
- Effective verbal and written communication
- Proficiency with MS Office suite particularly Excel
- Basic math skills
- Hybrid working arrangement for the Financial Services Unit requires that the successful candidate works in the office a minimum of 2 days per week.
- Applicants must pass a thorough background investigation prior to appointment.
- Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S
An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email US Mail faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.
For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board go to or refer to 4 Colorado Code of Regulations (CCR) 801-1State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at under Rules.Supplemental Information
HOW TO APPLY
Required Application Materials:- A completed State of Colorado Application: Applicants are responsible for ensuring that the application provided is fully completed and clearly describes their education training and experience as it relates to this position. Applications left blank or marked See Resume will not be considered.
- Current Resume
- Cover Letter: A detailed cover letter explaining your interest in the position any information regarding your skills qualifications accomplishments etc. and how you meet the listed preferred qualifications is due at the time of application.
Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements you will be notified that you will not proceed in the selection process for this position. If your application is rejected and you have questions you may contact Mercedes Chansisourath at
Assessment Information:
Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence depth and breadth of experience and potential job fit.- Technical Competence Technical experience as it relates to the duties outlined in this job announcement.
- Depth and Breadth of Experience Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.
- Job Fit Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.
WHY WORK FOR US
We Embrace Flexibility
We aim to produce outstanding work product for all of our customers
We Are Committed to Diversity
At the DOL our commitment to DEI is thriving. We know that we are better together when our differences are valued and everyone is inspired and empowered to contribute. As such we strive to provide a safe environment where individuals feel valued and respected for who they are; demonstrate a behavior and mindset where differences are welcomed and individuals are treated equally and empowered to do their best work; and promote growth and innovation through a diverse workforce. We empower an active Diversity Equity & Inclusion Impact Team that creates approaches to ensure safe spaces and a culture supportive of people being their authentic selves hosts events and programs on DEI areas important to our employees enables development and sustainability of resource groups that give a voice to historically marginalized populations focuses on retaining our incredible talent and more! If your professional goals include promoting growth and innovation with colleagues who recognize that we are better together when our differences are valued and respected then DOL is your place to be!
We Have Strong Core Values
Our core values drive our actions. At the Department of Law we are: 1) principled maintaining the highest ethical standards rigorous legal analysis and careful evaluation of facts; 2) public servants who are always ensuring our work is not about us but instead is about the people of Colorado; 3) innovative by seeking to identify the best approach make deliberate decisions and look to improve; and 4) better together by working to support each other and collaborate.
We are Committed to Developing our Employees
We are deeply invested in our talent and regularly provide meaningful opportunities for personal and professional growth through training and coaching. Further our professional development and performance goal setting process is collaborative and ongoing and aimed at helping our employees grow and succeed.
We Offer Excellent Benefits
In addition to the comprehensive State of Colorado benefits package including competitive medical and dental health plans employer-paid life insurance paid holidays retirement plans with Colorado PERA and vacation and sick leave earned each month there are many other unique benefits that we offer including:- Medical and dentalhealth plans
- Employer-paid life insurance
- Paid vacation and sick leave earned each month
- 10 paid holidays per year
- Public Service Loan Forgiveness A borrower may qualify for forgiveness by making 120 on-time payments while employed full-time in public service if they have certain kinds of federal loans in a qualifying repayment plan
- Free access to an on-site fitness center
- Strong flexible retirement benefits including 401K and 457 plans
- Distinctive career advancement opportunities throughout the State personnel system
- Excellent work-life programs such as flexible work schedules professional development opportunities and an employee discount program
The Department of Law is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Coordinator Julie Christopher at
Required Experience:
Unclear Seniority
Employment Type
Part-Time
Key Skills
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